Administration Apprentice £250 Per Week

3 weeks ago


Exeter, United Kingdom Exeter College ApprenticeshipsGriffin Chartered Accountants Full time

Griffin are looking for an enthusiastic administration apprentice to come and join our young and vibrant team. The role will be busy and varied and give lots of opportunities to learn a wide range of skills. The role will sit alongside our existing office administrator who will be on hand to provide support and coaching.

Support office administration across our offices. Good organisation is key to ensure all admin tasks are carried out to a high standard with good communication between managers.

You will be responsible for answering phones and welcoming clients and generally the face of Griffin.

You must ensure that you keep ownership of tasks allocated to you, prioritising your work and utilising control spreadsheets, to ensure time critical tasks are completed and filing deadlines are met. Ensure you communicate well with the rest of the team, so they are aware of progress on jobs and ask for help where appropriate.

You will be the first point of contact to many clients and prospective clients, so you need represent Griffin in a professional manner.
- Responsible for answering telephones and welcoming clients
- Preparation and submission of annual confirmation statements, as well as other company secretarial tasks
- Preparation of accounts packs for Limited Companies, sole traders, partnerships, CICs charities and academies
- Filing of accounts with Companies House (and Charity Commission for charities)
- Filing of TAX returns with HMRC
- New client procedures and handover out procedures
- Maintenance of control spreadsheets and Podio
- Management of office stock levels
- Responsible for daily post in and out
- Communication with HMRC for any agent matters
- Maintenance of data in Mail Chimp
- Maintenance of academy specific control spreadsheets
- Prepare then chase bank letters accordingly
- Preparation of document packs for academy meetings
- Filing accounts with the ESFA and Companies House

Hours: 37.50 per week

About the employer:
Griffin are a firm of Devon accountants based in Exeter and Honiton, focused on providing expert advice and a truly first class service to our clients. We look to bring a fresh approach to accountancy and have embraced the latest technology in the sector, enabling our clients to have greater control and flexibility over their finances.

Requirements and Prospects:

- Great attention to detail
- Strong written and verbal communication skills
- Competent and confident speaking on the telephone to both colleagues and clients
- Capable of multi-tasking
- Ability to prioritise

Reliable and organised

This role will work alongside our existing Administrator to support her as the business grows. We anticipate further growth for our firm and with such growth, opportunities may present themselves.

Training Provided:
1 day per week at College and training on the job.

Additional Information:
37.5 (Monday - Friday 9am-5pm with half an hour for lunch

5 GCSE’s grade 4 or above



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