Accounts Payable Coordinator

2 weeks ago

Malmesbury, United Kingdom Dyson Full time

**Summary**:
**Salary**:
Competitive

Team:
Finance

**Location**:
United Kingdom - Malmesbury Office

Weybourne Group is the holding company for the Dyson technology company, Dyson Farming, and other diverse business interests. Outside the operating businesses, Weybourne manages an investment portfolio and provides financial and other professional support to the Dyson Family, their estates, and personal business interests. The group covers a wide range of sectors including farming, financial and commercial property investments and residential property. We currently have a team of around 75 employees whose roles cover accountancy, financial control, tax and treasury, commercial property and financial investment management, security, audit, IT and HR based in both the UK and Singapore (where the Group Head Office is located).

**Overview**:
The Accounts Payable Coordinator is part of the Transaction Services team which provides payroll and accounts payable functions for Weybourne Limited and several other Family Office entities.

This role is responsible for overseeing that all invoices processed and payments made on behalf of the Family Office entities are processed accurately, in a timely fashion and in compliance with relevant policies and procedures.

**Main Duties/Responsibilities**:

- Manage the day-to-day operation of the Accounts Payable and payments function; prioritising tasks appropriately so that processing and payment requirements are delivered in an accurate and timely fashion.
- Ensure the accuracy and integrity of the supplier and invoice data in the finance systems. (Epicor, Sage, and all banking systems).
- Manage the preparation of payment runs and set up online payments, ensuring compliance with policies and procedures.
- Ensure that there is cover for holidays and that cross training in all tasks is maintained.
- Ensure compliance with the third-party management policy in relation to the onboarding of new suppliers including bank verification calls and ongoing monitoring of suppliers.
- Maintain strong financial controls across the accounts payable function including segregation of activities, payment and banking controls etc.
- Ensure employee expenses have been signed off appropriately and complete the monthly payment procedure.
- Administration of corporate card programmes including cardholder onboarding in line with the correct approval.
- Ensure delegations of authority are reviewed and amendments aligned in the ERP software.
- Keep processes and controls under review to ensure effectiveness, suggesting improvements where they are identified.
- Preparation and monitoring of KPIs in relation to the Accounts Payable function.
- Provide resource and expertise to projects impacting the accounts payable function.
- Other ad hoc projects and analysis as directed by the Transaction Services Manager.

**Additional responsibilities**:

- Develop and maintain positive working relationships across the company and other family office entities.
- Commitment to developing yourself within your role; undergoing training where necessary.
- Proactively promoting and maintaining high standards of work - taking initiative to resolve and/or draw attention to areas that don’t meet required standards or any issues that arise.
- Conducting yourself in line with the Weybourne Values.
- Any other ad hoc duties.

**Person specification / Core Competencies**:

- Previous experience in a similar position (involving most of the key tasks listed above).
- Commitment to meeting deadlines.
- Excellent organisational and prioritisation skills.
- Attention to detail.
- Computer literate, with good skills in Microsoft Office especially Excel. Experience of Sage or Epicor desirable.
- Confident communication skills, with the ability to interact with individuals from a range of backgrounds.
- Willing and able to take responsibility and ownership for tasks.
- Strong sense of discretion, appreciating the confidentiality of the work.
- Keen to suggest improvements to current ways of working.

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