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Office Administrative Assistant

4 months ago

Malton, United Kingdom Scampston Walled Garden Full time

**Summary of Responsibilities**

The main responsibilities will include:

- Purchase ledger: print, code, sign off and post purchase invoices to Quickbooks
- Sales ledger: assist with raising sales invoices & recharges
- Bankings: assist with depositing takings at the bank and obtaining change for floats
- Organise and assist with servicing of Estate equipment (e.g. alarms, PAT testing)
- Assist with maintenance of Health & Safety records
- Ordering of equipment and management of office stock (e.g. first aid, stationery)
- Submitting monthly electricity meter readings & reconciling electric accounts
- Assist with renewal of contracts such as telephone, electric and merchant services
- Support the office staff with implementing new systems
- Organising staff events
- General admin support including answering the telephone, dealing with post, scanning, filing and archiving
- Other general ad-hoc work as requested by the Management Team and Estate owner

**Qualities, Skills & Experience**
- Ability to work as part of a team as well as on your own initiative
- Good knowledge of Microsoft Excel, Word and Outlook
- Knowledge of accounting software such as Quickbooks or similar would be beneficial but not essential
- High level of organisational and time management skills, as well as being accurate and having great attention to detail
- Confident and professional in dealing with both external and internal parties
- Previous admin and accounting experience essential; in particular with Accounts Payable

If you are a proactive individual with exceptional organisational abilities and a passion for maintaining an efficient office environment, we would love to hear from you.

**Job type**: Permanent, part-time

**Hours**: 25-30 hours per week. Flexible with working hours, but ideally 9am to 3pm, Monday to Friday.

**Benefits**: Flexible working hours, access to company pension scheme, free access to the Walled Garden & Parkland for yourself and family members, 20% discount in the café and plant nursery, 28 days holiday inc. Bank Holidays per year (pro-rata)

**Salary**: £11.50 - £12.50 per hour (or £22,500 to £24,500 pro-rata) dependent on experience

**Expected interview date**: Week commencing 2nd April 2024

**Job Types**: Part-time, Permanent

**Salary**: £11.50-£12.50 per hour

Expected hours: 25 - 30 per week

**Benefits**:

- Company events
- Company pension
- Discounted or free food
- Employee discount
- Free parking
- Life insurance
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 24/03/2024
Reference ID: OA1