Senior Administrator London

6 months ago


Derby, United Kingdom Toyota Motor Europe Full time

Company Information:
**TOYOTA** is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing, and engineering operations.

We are excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

Your team and your responsibilities:
Senior administrator required to help facilitate and support the External Affairs function of Toyota Motor Europe, London Office through a range of administrative, clerical, financial and office management responsibilities. The External Affairs team is responsible for supporting the manufacturing, sales and marketing, and research and development activities of Toyota in the UK and Europe by devising, coordinating and implementing corporate and government affairs strategies. Our key audiences are: UK national, local and regional Government, officials and Parliamentarians; UK corporate media; UK automotive, trade and business bodies; and NGOs and think tanks. Toyota Motor Europe London Office has 6 members and is divided into two functions: an External Affairs (EA) function and also a Global Treasury and Investor Relations (GTIR) function. The External Affairs team has currently 4 members.

***

**(1). TME London Office Management**:

- Act as the daily lead and contact with outside suppliers including maintaining key contact databases, managing the office supply provisions, purchase order preparation; whilst liaising with Accounts Payable team to ensure timely payments of office related rent, rates, service charge and other contracted services etc.
- Act as the lead contact with TME London Office’s managing agent for all office related matters (payments, compliance, maintenance, AV & IT matters, meeting room booking and supporting); help maintain a professional image and condition of the office, coordinating and arranging for necessary repairs as maybe required.
- Ensure office health and safety matters are complied with, arranging necessary inspections and complete records as appropriate.
- Management of office supplies, stationary and equipment (letterheads, business cards, copy paper, newspapers, provisions, services, etc.)
- Support with planning and paperwork for Inter-company Transfers (ICTs) as maybe necessary; and act as main link between the London Science Museum and Toyota in Japan in support of Toyota Loom exhibit.
- Support with any other wider office administration tasks as necessary.

**(2). Budget Control and Accounts**:

- Responsibility for taking care of team budget planning, monitoring and control.
- To develop and compile monthly budget status reports, including the use of visual data to show budget status during regular monthly meetings with the team. Submit quarterly budget status reports / forecasts to Head Office as appropriate.
- Manage accountancy tasks in Oracle system: invoice processing, submission of expenses reports and budget follow-up and filing of all expense related details.
- Submit timely payment for supplier invoices and business-related expense submissions.

**(3). Team Administrative Duties**:

- Support to the External Affairs team to allow for good efficiency of core business activities by providing secretarial and administrative duties.
- Support Head of European Governmental Affairs as required on travel arrangements, expense submission, diary scheduling and other ad hoc tasks.
- Scheduling and coordinating key meetings, agendas, appointments and visits, organising business trips, video-conferences, travel and accommodation arrangements for External Affairs team
- Welcoming External Affairs guests and handling team related matters as required: telephone, mail and document filing, updating key external affairs contact databases as appropriate
- Provide administrative support for key External Affairs events and special projects such as parliamentary dinners, media events, special mobility projects etc.
- Support creation of key reports and presentations following guidelines utilising the different Microsoft O365 tools as necessary
- Support for GTIR invoice processing, expense submissions, recharge, and shared office admin (HR/GDPR/H&S etc).

**(4). Wider Office Reception/ Guest duties**:

- Manning of general phone and office intercom, deal with general enquiries
- Greeting visitors, couriers, contractors, etc. and make refreshments and ensure hospitality care of visitors
- Handling Toyota and other VIP visitors’ related matters (logistic arrangements for Japanese and European VIPs as maybe necessary)
- Manage booking system for meeting rooms and support team with preparation for meetings
-



  • Derby, Derby, United Kingdom undisclosed Full time

    About the RoleWe are seeking a skilled Paralegal to join our legal team, responsible for managing a caseload of inquests and personal injury claims. The ideal candidate will have a degree in Law, relevant postgraduate qualification, and experience in clinical negligence/personal injury claims and/or inquests.The successful candidate will assist the Director...


  • Derby, United Kingdom Inchcape Full time

    **Central Hub Senior Sales Administrator - Inchcape Derby** - Salary £25,200pa_ - Vehicle purchase discounts - There are plenty ways that you & your family can Drive with Us at Inchcape, from vehicle discounts to service offers. Own your dream car for less. - A pension that pays - Our flexible pension scheme gives you the freedom to plan for the future in a...


  • Derby, Derby, United Kingdom University Hospitals of Derby and Burton NHS Foundation Trust Full time

    Job Title: Senior Administrative Assistant for Medical TeamAbout Us:The University Hospitals of Derby and Burton NHS Foundation Trust is a dynamic and forward-thinking organization dedicated to delivering exceptional patient care. We are proud to be a Disability Confident Employer and offer a guaranteed interview scheme for veterans.Job Summary:We are...


  • Derby, United Kingdom Ministry of Justice Full time

    Salary - £25,310- £30,968 Number of jobs available - 1 Detail of reserve list - 12 Months Region - East Midlands City/Town - Derby Building/Site - NMS Ground, First And Second Floors Burdett House, DE1 1JP Grade - Other Organisation Grade for HMPPS - NPS Pay Band 3 National Post Type - Permanent Working Pattern - Full Time Role Type -...


  • Derby, United Kingdom Derbyshire Community Health Services NHSFT Full time

    **PLEASE NOTE**: Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account To provide a responsible, supportive and professional administrative and secretarial service and support to the...

  • Pensions Administrator

    6 months ago


    Derby, United Kingdom Blue Arrow Full time

    Blue Arrow is proud to be working in partnership with our excellent client who specialise as provider of business services to various companies, and they are looking for several Senior Pensions Administrator to join their team on a full-time permanent. **This role is remote/working from home opportunity** but** previous experience as a pensions...


  • Derby, United Kingdom CV-Library Full time

    Due to success and growth a growing training organisation are seeking a full time Operations Administrator to join the team in Derby. This role is fully office based. Client Details The employer is a reputable business within the further education sector looking for a full time Operations Administrator based in Derby. Description As Operations...

  • Administrator

    6 months ago


    Derby, United Kingdom Omega Recruitment Group Full time

    Job Title : Administrator Scale 2 Job Category : Sec / Admin Category : Agency Workers - temp Hours Per Week : 37.00 Start Time : 08:00 End Time : 16:30 Derby Homes is in need of an administrator who will support the resources team at Derby Homes. The resources team offers essential assistance to the repairs and maintenance team by providing services...

  • Administration Officer

    5 months ago


    Derby, United Kingdom Ministry of Justice Full time

    Salary - £22,096 - £24,718 Number of jobs available - 1 Detail of reserve list - 12 Months Region - East Midlands City/Town - Derby Building/Site - NMS Ground, First And Second Floors Burdett House, DE1 1JP Grade - Other Organisation Grade for HMPPS - NPS Pay Band 2 National Post Type - Permanent Working Pattern - Full Time Role Type -...

  • Administration Officer

    6 months ago


    Derby, United Kingdom Ministry of Justice Full time

    Salary 1 - £20,126 - £24,225 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - East Midlands City/Town 1 - Derby Building/Site 1 - NPS DERWENT COURT DERBY, DE1 2FZ, NMS Ground, First And Second Floors Burdett House, DE1 1JP Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay Band 2 National Post Type 1 -...

  • Administrator Scale 2

    6 months ago


    Derby, United Kingdom BBS Recruitment Ltd Full time

    BBS Recruitment is currently recruiting for an experienced Administrator Scale 2 in a temp position for our client in Derby. Derby Homes requires an administrator to assist the resources team at Derby Homes. The resources team support the repairs and maintenance team with several key services including; fleet management, support for the provision of the out...


  • Derby, United Kingdom Frontline Recruitment Group Full time

    **Job description** Our client is urgently seeking additional admin support within the product returns department. This is initially a temporary contract which may become permanent for the right applicant: Hours 8.30 am until 5 pm Monday to Friday Pay up to £11 ph Duties will include; - Perform general clerical duties, including photocopying, printing of...

  • IFA Administrator

    2 months ago


    Derby, United Kingdom CV-Library Full time

    Financial Services Career Accelerator: IFA Administrator with Adviser Pathway Are you experienced in Financial Services and eager to advance your career while making a meaningful difference in a growing practice? This is the perfect opportunity for you! The Role We’ve partnered with a highly established IFA practice based in Derby that is set for...


  • Derby, Derby, United Kingdom O'Neill & Brennan Full time

    O'Neill & Brennan are working with a leading contractor on various projects across the UK. They require a Senior Administrator to assist with a project in Derby, coordinating tasks and ensuring smooth office operations.Document control and managementOffice administration and supportYou will report directly to the Pre-Construction Lead, who is available in...


  • Derby, United Kingdom University Hospitals of Derby and Burton NHS Foundation Trust Full time

    Job summary This is a 12 Month Fixed Term /Secondment Role An exciting opportunity has arisen for an accomplished administrative professional to join Neonatal Services at University Hospitals of Derby & Burton. The Neonatal Administrator will provide an efficient and comprehensive administration service to the Senior Neonatal Leadership Team,...

  • Office Administrator

    5 months ago


    Derby, United Kingdom Treetops Children's Homes Full time

    **About us** Our goal is to provide outstanding care for our children. And offer our staff the knowledge, skills, direction, and support they need to be their best effective selves. Job Description - Administrator Location: Children’s Home & Home Based Hour of work: 20 Report to: Operations Manager Purpose To provide administrative support to the...


  • Derby, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 358637**Salary**: - £25,310 - £30,968- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: -...

  • Office Administrator

    5 months ago


    Derby, United Kingdom Quest Global Full time

    Quest Global is an organization at the forefront of innovation and one of the world’s fastest growing engineering services firms with deep domain knowledge and recognized expertise in the top OEMs across seven industries. We are a twenty-five-year-old company on a journey to becoming a centenary one, driven by aspiration, hunger and humility. We are...


  • Derby, United Kingdom Unitemps Full time

    **Duties and Responsibilities**: **Confidentiality and Data Protection**:Ensure strict adherence to confidentiality and data protection protocols at all times. **Administrative Support**:Assist the Senior Management Team in various administrative tasks to enhance overall service efficiency. **Information Technology**:Work with information technology and...


  • Derby, Derby, United Kingdom Derbyshire Healthcare NHS Foundation Trust Full time

    Job Summary: We are looking for an exceptional Personal Assistant to provide high-level administrative support to our senior leadership team. The successful candidate will be responsible for managing complex diaries, coordinating meetings, and producing accurate minutes and reports.Main Duties:Manage electronic diaries and coordinate meetings for senior...