Medical Secretary/administrator

2 weeks ago

Barnt Green, United Kingdom barnt Green Surgery Full time

Barnt Green Surgery is looking for recruit a Medical Secretary/Administrator will be working 15 hours per week to support our Medical Secretary providing copy typing and word processing service for GPs and health professionals referring patients on to other services along with various administration tasks supporting the practice recall system. There is a need to be able to support the medical secretary with holiday and sickness cover. Applications would also be considered to job share for this role and the separate advert for receptionist roles available.Job Description - Administration Assistant inc medical secretary & reports

BARNT GREEN SURGERY
82 Hewell Road, Barnt Green, B45 8NF

Administration Assistant - 15 hours per week

The post holder is responsible for the administration within the administration office at Barnt Green Surgery and is responsible to the Administration Manager.

Major Objectives of the Role

1. Monitor recall system for childhood immunisations and development checks.
2. Administration of the LARC recall system.
4. Support for the recall of Administration of the recalls for Chronic Diseases and NHS health checks
5. Recall & follow up of dairy entries.
6. Medical Secretary Support including flexible extra hours when medical secretary is on annual leave or requirement for sick leave cover.
7. Training & Personal Development
8. Miscellaneous administration

General Duties

2. Contraception Recall System a. Carry out searches for Long Action Contraception (IUD, implants etc.) b. Ensure patients are called for regular checks as appropriate and diary entries updated. c. Ensure non-attenders are followed up as per the specification details. Refer queries to relevant clinician. d. Process monthly and quarterly figures for enhanced service payments

3. Cytology recall

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4. Support of Administration of recall system for Chronic Diseases and NHS Health checks (see list below) a. Run reports from disease registers and searches to recall patients for clinic attendance using text messaging service for written letter. b. Liaise with clinical staff if necessary with reference to sending out recalls. c. Monitor responses and follow up when required. d. Liaise with Administration Manager to check status of QOF and enhanced service specifications to ensure recall of patients to maximise practice annual achievement. e. Create necessary blood test forms ensuring all other relevant tests are requested.

5. Administer of dairy date recalls a. Run reports for diary dates and searches to recall patients for clinic attendance using text messaging service or written letter. b. Liaise with clinical staff if necessary with reference to sending out recalls. c. Monitor responses and follow up when required. d. Liaise with Administration Manager to check status of QOF and enhanced service specifications to ensure recall of patients to maximise practice annual achievement. e. Create necessary blood test forms ensuring all other relevant tests are requested.

6. Medical Secretary a. To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, etc. in an accurate and quality manner. Requirement to cover flexible extra hours when medical secretary is on annual leave or requirement for sick leave cover.

7. Training & Personal Development a. To participate in annual staff development interview, identifying your own training needs with reference to the practice development plan b. With Practice Manager appraise any training you have undertaken to ensure the knowledge or experience you have gained is used effectively c. Attend any off-site training deemed relevant to your role and at the request of the practice manager or partners. d. Contribute to the induction and training of new staff at the surgery.

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9. Confidentiality a. In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. b. In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. c. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

10. Health & Safety
The post-holder will assist in promoting and maintaining their own and others’ health, safety and

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