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Premises Officer

4 months ago

London, United Kingdom ST JOHN'S CATHOLIC PRIMARY SCHOOL Full time

**Premises Officer Job Description**

**Grade 4 Spinal Point 11-18**

**JOB SUMMARY**:
Ensuring that all school sites are maintained in a safe, clean and secure condition as required, and undertaking such tasks as may be necessary for effective site management.

**PRINCIPAL ACCOUNTABILITIES**:
1. Ensuring all school buildings and grounds are cleaned to agreed standards and specifications.

2. Ensuring maintenance of all school buildings, grounds and utilities, operating an agreed programme of planned preventative maintenance and making sure that any repairs are properly and promptly carried out.

3. Keeping all school buildings and grounds secure, reporting breaches of security and ensuring that any resultant damage is repaired or fault rectified properly and promptly.

4. Undertaking various porterage, administrative and letting duties.

5. Performing all post duties in compliance of relevant health and safety regulations and codes of practice and with due regard for the health, safety and welfare of all premises users and visitors including contractors.

6. Ensuring that the ground are maintained to a high standard by arranging grass cutting/shrub and tree Pruning.

**JOB CONTENT**:
Main duties and responsibilities are indicated here. Other duties of an appropriate level and nature will also be required.

1. Ensuring all school buildings and grounds are cleaned to agreed standards and

specifications, including:

- Supervision of the school cleaning staff, establishing cleaning schedules, instructing and monitoring in appropriate cleaning methods including safe use of equipment/ machinery/cleaning agents whilst ensuring cleaners are aware of and comply with associated health and safety requirements.
- Personally undertaking agreed cleaning tasks not included in the school’s cleaning

specification
- Assisting in the maintenance of a litter free environment in accordance with the Code of Practice
- Arranging for emergency cleaning and removal of graffiti
- Arranging the cleaning of laundry items, contracts for refuse collection and sanitary bins.

2. Ensuring the maintenance of all school buildings, grounds and utilities and ensuring that any repairs are properly and promptly carried out, including:

- Operating an agreed programme of planned preventative maintenance.
- Personally undertaking minor repairs and maintenance tasks which are within the

post holders competence and identified as such within the maintenance specification, arranging for other repairs to be carried out under the building maintenance contract, organising emergency response to vandalism damage.
- In liaison with the Line Manager or designated deputy, reporting on, arranging and

overseeing any alterations, redecoration, building and maintenance works and

specialised repair work.
- Ensuring maintenance of the heating systems, ensuring adequate fuel levels are

maintained and that frost protection system is operating as required for efficient

maintenance of adequate heating and hot water provision.
- Checking that the premises are at the correct temperature at designated times and

that adequate hot water is available, monitoring and taking appropriate action where necessary.
- Replacing fluorescent tubes, starters, diffusers, light bulbs and shades.
- Maintaining a location plan of all turn valves or switches for utilities, ensuring clear

access and good working order.
- Ensuring drains and gullies are free flowing and clean.
- Removing snow and other obstructions from main entrances, steps, paths etc

maintaining adequate stocks of salt and sand.
- Preventing unauthorised/unsafe parking on the school site.

3. Keeping all grounds and buildings secure, including:

- Acting as a key-holder and controlling site keys, routine and non-routine opening.
- Liaising with security officers.
- Reporting as appropriate any breaches of security and ensuring that any resultant

damage is remedied properly and promptly.
- Locking and unlocking internal and external doors as required, activating, de
- activating and testing automated alarm and bell systems.

4. Undertaking various porterage, administrative and letting duties, including:

- Undertaking/arranging for the safe storing and moving of items of furniture,

equipment and provisions as required.
- Receiving and directing as appropriate, all deliveries for the school, assisting in the

reception and vetting of visitors, dealing with or referring enquiries as appropriate
- Passing for order and maintaining stocks of materials, protective clothing and equipment as required
- Keeping up-to-date records, inventories and forms as required
- Assisting in the agreed procedures relating to lettings/functions on school premises, and for their use as polling stations if applicable
- Premises Committee, attending Committee meetings as necessary of the PPP (Parents/Parish/Premises) if required to do so.
- May be required to transport monies to and from the bank, and deliver and collect small items