Senior Medical Secretary

7 months ago


Bolton, United Kingdom Bolton NHS Foundation Trust Full time

We are looking for a highly organised medical secretary, with previous experience in a similar setting, who will work alongside other Senior Medical Secretaries, to carry out clinical typing, co-ordination of patients’ case notes/test results, appointments, assistance with theatre listings, telephone messages amongst other general office duties. The post holder will be based in the offices for the Obstetrics and Gynaecology Secretarial Team at Royal Bolton Hospital.

Interviewees may be asked to complete a typing test.

The post holder will be responsible for providing an efficient secretarial service to the Obstetrics & Gynaecology Team. The post holder will provide cross cover for fellow secretaries when required.

**Core/Key areas will include**:
- To provide a full medical secretarial and administrative support

To assist the OBM/BSM/OSM to facilitate the smooth running of the Obstetrics and Gynaecology services

Bolton NHS Foundation Trust provide services across the north west side of the Greater Manchester area ranging from hospital services in Bolton to community services across Bolton, Salford, Ashton, Leigh and Wigan. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Over 5,700 people work for the Trust and many of them have been here a long time. People find they don’t need to go elsewhere to find a fulfilling career in healthcare.

The Family Division aims to deliver the highest standards of care for maternity, sexual health, gynaecology and a range of acute and community children’s services. The Division is a Centre of Excellence for Women’s and Children’s services and has a credible and enviable reputation. We deliver over 6,000 babies and carry around 1500 gynaecological procedures each year, making us a specialist provider of health services for women, babies and their families in the North West sector of Manchester and beyond.

For detailed job description and main responsibilities please see the attached job description and person specification for the role, alternative please see contact details below.

**Key Relationships**: Specialty Managers, Consultants and Medical Staff, Nursing Staff, other secretarial team members (Senior Medical Secretaries, Support Secretaries, Admin Assistants, Clerical Officers)

**JOB PURPOSE**:
The post holder will be responsible for providing an efficient secretarial service to the Obstetrics &
Gynaecology Team. The post holder will provide cross cover for fellow secretaries when required.

**Core/Key areas will include**:
- To provide a full medical secretarial and administrative support

To assist the OBM/BSM/OSM to facilitate the smooth running of the Obstetrics and Gynaecology services

**Key Responsibilities**:
- Provision of secretarial duties and administrative support to ensure the efficient and smooth running of the Obstetrics and Gynaecology team. This includes:
- To assist with the management of the Consultants’ waiting lists (inpatient and outpatient) in line with the Referral to Treatment pathways and access policy.

Typing of day-to-day correspondence on behalf of the Consultant/s and/or practitioner/s working in the department, ensuring that the departmental clinical correspondence targets are adhered to.

To organise the Consultants’ clinical, academic and professional commitments by managing their diary, co-ordinating clinics and arranging meetings/appointments.

Taking minutes and preparing the agenda for the maternity governance meeting.

Acting independently to prioritise work load. Exercise independent judgement and initiative when resolving problems.

To ensure the timely production of an accurate clinical record of each patient episode using relevant IT systems and databases, including case note tracking and logging 18 week outcomes onto LE2.2

Minimising queries by ensuring letters are completed for each patient episode in a timely manner.

Liaise with other hospital / departments to ensure appropriate request forms are sent for various investigations and/or appropriate onward referrals are made in a timely manner to ensure the delivery of effective patient care.

Organising access to patient records and ensuring safekeeping of records within the department.

Filing of all clinical correspondence correctly and efficiently into patients’ case notes ensuring that the department filing policy is adhered to.

To maintain bring forward and follow up systems associated with patients investigations and results to ensure the continuity of patient clinical care within set timescales and adhering to Trust guidelines, policies and procedures. Arranging patients’ investigations and collating results as necessary and, where necessary, update the investigation checker Excel document as appropriate.

To assist the OSM/BSM/OBM in the generation and collation of information relating to complaints within required timescales.

To b



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