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Finance & Team Administrator
4 months ago
Company Description
- We’re the world’s leading diamond company, and we’re paving the way for our entire industry. You’ll join a team of more than 20,000 people across 28 countries, developing our expertise in everything from recovering diamonds to designing and selling beautiful diamond jewellery.
**Job Description**:
- The “De Beers” brand is one of De Beers Group’s core assets. The brand, and its leadership position, are central to the business’s strategic vision and business model. The Group brand must underpin the consumer proposition of the business’ current and future consumer-facing brands and services, and earn the brand devotion of De Beers’ people, customers, communities, and partners.
De Beers Group Brands and Consumer Markets is a 'frontline' department that engages directly with key opinion formers from around the world. B&CM works across all aspect of the business, and the job holder is an important member of a highly focused team that deals with some of the most challenging issues facing De Beers and the diamond industry with supporting senior management team and taking ownership of day-to-day finance management and operations within our business units.
**Finance**:
- Take ownership for accounts receivable function
- Perform Brand Marketing finance operations ensuring costs are correctly and consistently coded adhering to compliance regulations for audit purposes whilst supporting projects are also tracked at the right level
- Support Finance team on the planning process across Brand Marketing ensuring expenditures are appropriately budgeted and phased.
- Support Finance team with doing accruals, half year and end of year balancing and reporting, ensuring compliance regulations and procedures.
- Support, guide and update Brand Marketing cost centre managers on the reports and requests, providing analysis where required
- Being responsible performing operations for raising and tracking departmental capex budgets
- Responsible for problem solving by flagging, researching, and clarifying any unusual transactions/ questionable invoices/recharge costs.
- Supporting virtual merchandizing issuing purchase orders and stock management with supporting logistic operations.
**Administration**:
- Supporting and performing diary management of the Brand and Consumer Market SVPs, but not limited to, with arranging internal/external meetings/workshops and international/domestic travel.
- Assists with Project Management of various programmes within BCM, as and when required
- Support with agenda, create PowerPoint deck, record sessions, take minutes/actions then add them the company project management system
- Organisation of special internal/external events
- Reconciles company credit cards for Managers and support to the wider team.
- Qualifications
- Experience as a PA and a team administrator, coordinator, or office manager.
- Experience of having worked in media relations, marketing, or extractive industries would be useful, but not essential.
- Good working knowledge of conventional computer software packages and ability to learn bespoke packages used by the Department.
- Excellent knowledge of MS Office, MS Teams, Concur, Asana and SAP admin tools.
- Background in marketing not essential but advantageous.
- Additional Information
- A great working environment
- The opportunity to develop your skills within a growing company
- Staff discount
- Fantastic pension scheme
- We have 25 days of holiday with the opportunity to buy or sell 5 more days
- Mental health is a top priority for De Beers Group. We offer free subscription to Headspace and have mental health first aiders
- Competitive salary
- Exceptional benefits package
- Employee share schemes and variable salary components
- Your Choice membership discounts
- Free gym onsite
- Discounted gym membership
- Free breakfast and lunch at on-site staff restaurant
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