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Show Administrator

4 months ago

Crawley, United Kingdom William Reed Business Media Ltd Full time

**Who we are**:
We are William Reed.

We are the leading expert in the global Food & Drink industry.

From manufacturing through to retail and hospitality - we provide the inspiration, insight and connections to power our customers’ success.

**Position**:
Are you seeking a placement year to complement your studies, offering the opportunity to gain real-world experience in planning and executing large-scale events?

We have an exciting opportunity for a Show Administrator to join our award-winning Exhibitions team from September 2024 to June 2025. The Show Administrator provides support to all departments within Exhibitions - Sales, Operations, Marketing & Features and works closely with the Accounts Department to maintain correct sales ledgers/operations logs for accounting purposes.

**What you’ll be doing**:

- Processing and amending contracts
- Database management
- Keep sales plan up to date on Illustrator - dealing with Sales Team’s on-going requirements
- Customer service calls
- Updating exhibitor lists on websites
- Dealing with general enquiries and sending out general correspondence
- Chasing forms from exhibitors manuals
- Collating Food Sampling Forms
- Contract and Floorplan auditing
- Provide general administrative support for the shows
- Keeping sales ledgers/operations logs up to date
- Regular monetary auditing
- Management of the sales office on site
- Design work - passes, Exhibitor Party invitations, Exhibitor Information Leaflets

**Requirements**:
**What you’ll need**:

- Excellent time management and organisational skills & accurate record keeping
- Strong administration skills with an eye for detail
- Ability to hit deadlines and work well under pressure
- Enthusiastic, self motivated, pro active and outgoing
- Ability to use own initiative/ common sense / multi task and be able to work as a part of a team
- Comfortable in situations with a requirement to think critically, question and determine when to seek guidance or escalate a potential problem.

**Other information**:
**Company Benefits Include**:

- 25 days annual leave in addition to bank holidays
- increasing by one additional day after 6 years, up to a maximum of 30 days.
- An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you At William Reed, we call this our “MeDay”.
- A volunteer day to take for supporting a chosen charity and giving back to the community.
- Opportunity for hybrid working
- Contributory Pension
- Life Assurance Scheme
- Group Income Protection
- Enhanced family-friendly leave pay entitlements
- Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12-month wellness calendar for company-wide health, wellbeing, diversity & inclusion awareness dates.
- Cycle to Work Scheme
- Electric Car Scheme

**Why work for us**:
We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.

If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.