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Administrative Coordinator

3 months ago

Swindon, United Kingdom S & N Building Services Ltd Full time

**Administration Coordinator**

**New Look Oxon is a small but growing Construction and Facilities Management company that undertakes a variety of maintenance and project works across a diverse portfolio including the Ministry of Defence,**

**We are currently based at RAF Brize Norton and Shrivenham but cover multiple locations across the South East and South West.**

**We are currently looking for an Administration Coordinator to join our team. You will be working directly with the Operations Manager,**

**This role has administrative duties, You will be primarily based at Shrivenham but may be expected to travel to support and work on projects at other locations.**

**This role would be suitable for someone with excellent administration skills with a proven track record of implementing and sustaining procedures. This is a great opportunity for someone that is interested in working on a broad variety of tasks within the construction/building industry on military bases and has an interest or experience in project support or management.**
- **Experience in an administration role**:

- **Experience with flow charts, technical documentation, and schedule management**:

- **Solid organisation and time management skills**:

- **An appetite to learn and develop**:

- **Excellent verbal and written communication skills**:

- **Attention to detail**:

- **Confidence, reliability, and a proactive nature**:

- **Team Spirit**

**Some of the duties but not limited to -**
- **Act as a point of contact for staff, clients, and any other key stakeholders**:

- **Support in the resource allocation for day-to-day operations and planning**:

- **Manage the CRM system (Salesforce) and capture all information**:

- **Implement, manage and control policies**:

- **Prepare and provide documentation for internal teams and key stakeholders with support from the Operations Manager**:

- **Coordinate Quality Control inspections and recording**:

- **Create and issue quotations to clients**:

- **Sage**:

- **Monitor expenses and forecasting**:

- **Payroll runs**:

- **Xero**

**Desirable criteria but not essential -**
- **Experience in the construction/building industry**:

- **Experience with salesforce system**

**Package**
- **Competitive Salary**:

- **Monday - Friday working hours 8-5**:

- **Company Laptop and Mobile Phone**:

- **28 days holiday including bank holidays**:

- **Pension Scheme**:

- **2 additional days of paid leave per year for volunteering/charity support**:

- **Support in gaining further qualifications and training**

**If you would like an informal conversation about the role, please contact Isabele Cole(Operation Manager) on 07983 656074**

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£32,200.00 per year

**Benefits**:

- Company pension

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative: 5 years (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Expected start date: 01/04/2024