Administrative Assistant

2 weeks ago

Birmingham, United Kingdom Government Property Agency Full time

**Details**:
**Reference number**:

- 256838**Salary**:

- £24,341 - £27,367**Job grade**:

- Executive Officer- GPA EO National**Contract type**:

- Permanent**Business area**:

- GPA - Client Solutions**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement
- Operational Delivery
- Property
- Secretarial**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Bristol, Leeds, Manchester, NottinghamAbout the job

**Job summary**:
The Government Property Agency is changing the way the Civil Service works and is at the forefront of Government's transformation agenda; reshaping the relationship civil servants have with their place of work. The Agency is central to the delivery of key Government policies including moving 22,000 Civil Service roles out of London by 2030 and tackling climate change by contributing to the Net Zero agenda. To do this we are delivering a major change programme across the UK and consolidating our portfolio in order to save £1.4 Bn over 10 years.

Beyond the bricks and mortar, the GPA is about providing great workplaces for our people. Through programmes like Hubs, Whitehall Campus and Smart Working you will be in the vanguard of creating model working environments and promoting flexible working practices.

This is an ambitious and exciting task, for which we need innovative people, with strong commercial acumen, who are passionate about visualising and implementing customer needs. Launched as an Executive Agency of the Cabinet Office in 2018, we’re a relatively new department and we are growing fast so we also need people who thrive in ambiguity, can adapt quickly to change and are comfortable stepping outside of their remit to drive outcomes.

**Job description**:
This is an exciting opportunity to join the Client Solutions team, supporting the three deputy directors within the team (the Client Relations, Strategy and Business Development Deputy Directors).

This role requires someone with a collaborative, constructive and positive attitude who will be able to work effectively with colleagues in client solutions and across the wider department. This is a varied role in a fast-paced environment and will require someone who is flexible, organised, and motivated.

As an Administrative Assistant, your responsibilities will typically include providing support to the client solutions deputy directors, the team, clients and your wider GPA colleagues.

Responsibilities include but are not limited to
- Professional administration support for the deputy directors including managing the flow of work, maintaining trackers, reviewing and prioritising incoming correspondence and actioning tasks and requests.
- Anticipating future business needs to enable the client director and their Senior Leadership Team to operate effectively and efficiently, analysing business issues/problems and either implementing or recommending solutions.
- Co-ordinating commissions to the client solutions team that will feed into larger returns ensuring commissioned material is received on time and is of acceptable quality. Identifying requirements, sources and gaps, minimising the direct impact on delivery teams.
- Developing and overseeing the Directorate business and engagement meetings, organising logistics and ensuring materials are commissioned, produced and provided to support meetings/events, and that accurate notes are kept and actions are tracked.
- Providing professional, timely and effective day to day management of the diary and shared inbox; ensuring that it meets the required standard; identifying issues as they arise and ensuring they are efficiently dealt with; make sure that the deputy directors are briefed for high level meetings in advance.
- Building and maintaining effective working relationships across the GPA Directorates, wider Civil Service and senior stakeholders. Dealing with staff at all levels will require excellent interpersonal skills, a polite firmness, and an ability to react quickly to a changing environment, often thinking on your feet.
- Data management including shared folders and handling requests for information and data.

**Person specification**:

- Managing multiple deadlines to tight timescales.
- Ability to quickly develop a sound knowledge and understanding of business priorities, ways of working and information management
- Personal resilience, including the ability to adapt quickly to new demands and work flexibly in order to deliver quality outcomes under pressure.
- Ability to work independently, quickly and efficiently in a fast paced environment, often to tight deadlines
- Demonstrate excellent communication, stakeholder engagement and influencing skills with the ability to engage at a senior level.
- Good communication skills both orally and in writing
- A team player, who can work across the team and wider GPA to ensure t

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