Admin Specialist

2 months ago

Edinburgh, United Kingdom Project People Full time

**Job title**: Admin Specialist - Mandarin speaking

**Location**: Edinburgh

**Duration**: 12 months maternity cover with potential to renew yearly

We are looking for an experienced multi-tasker with excellent communication skills and a consistent upbeat attitude.

In short the role would best suit a result-oriented, experienced, resourceful all-rounder. However most importantly, she/ he should have a genuine desire to meet the needs of others.

**What you will do**:

- Office management: Ensure smooth office daily operation; continuously improve the office environment and deal with staff daily requests/complaints
- Supplier management: Maintain regular communication with landlords and suppliers, and manage supplier performance appraisal
- Team collaboration and management: The receptionist management, make regular summaries of administrative work, and regularly communicate with other Admin team members
- Other services: organization of events and meetings, and timely support to supervisors and departments, results-oriented
- Small renovation project management of office.
- Office assets management: to regularly check the asset management quality and supervise and provide support if required
- Procurement assistant: to raise the purchase order as requested and receive the service/goods and proceed the payments on a timely manner
- Daily communication representative of the office landlord
- Weekly meeting and Monthly report to Line Manager
- Great communication ability
- Fluent in both English and Chinese (written and spoken)
- Good command of MS Office (Word, Excel, PowerPoint, Outlook)
- Team spirit, openness for an international environment and Chinese business culture
- Hands-on and can-do attitude
- Well-organized and structured working style
- 2 years + experience in a similar role would be desired

**Please note**:
All applicants should have the right to work in the UK without requiring visa sponsorship.

**How to apply**:
Project People is acting as an Employment Business in relation to this vacancy.

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