Receptionist / Reprographics Assistant

**Contract Basis**: The post is offered on a permanent basis

37 hours per week, 52 weeks per year

**Closing Date**: 9am on Tuesday 3 January 2023

We are seeking to appoint an enthusiastic Receptionist / Reprographics Assistant to be responsible for all the reprographics and to assist with the efficient and effective running of the very busy Reception across the Ruskington and Sleaford campuses. The primary base will be confirmed upon appointment.

The successful applicant will have excellent communication, organisational and administrative skills and provide assistance to all visitors, callers and staff.

You will be required to have knowledge and experience of using Microsoft Office, in particular MS Word, Excel, Outlook. You should also have experience of providing administrative support in a busy environment.

We are looking for an individual who demonstrates accountability, ownership of work duties and activities and carries them out with accuracy, integrity and customer focus.

St George’s Academy is a large, successful, 11-18 mixed secondary school of 2,377 students (including 349 in the sixth form and 531 on our Ruskington Campus) with outstanding facilities in all areas. The Academy serves Sleaford, Ruskington and the surrounding Lincolnshire villages.

If you would like to join a very supportive team in an Academy of enthusiastic and friendly dedicated staff, then we would be delighted to hear from you

**Corporate Services - Receptionist/ Reprographics**

**Salary**:NJC Scale 1
**Hours**:37 hours per week
**Contract type**:52 working weeks per year
**Responsible to**: External Funding & Administration Manager

**PURPOSE OF JOB**

The Corporate Services - Receptionist/ Reprographics will:

- Be responsible for providing an efficient and effective Reception facility to welcome visitors, parents, students and staff.
- Be responsible for providing a full administrative and printing service to the school.
- Work as part of the small team of Reception staff based at both Sleaford and Ruskington.
- Undertake any other administrative duties required to ensure the delivery of high quality

Corporate Service Administration.

**MAIN RESPONSIBILITIES, TASKS AND DUTIES**

All responsibilities, tasks and duties to be carried out in line with Academy guidelines and policies.
- To provide reception, telephone and messenger service and deal efficiently and appropriately with all enquiries.
- Enquiries made personally - dealing with staff, parents and visitors that come to Reception.

Passing items and messages left by parents to staff and students. Logging visitors in and out of school in accordance with H&S and Safeguarding procedures.
- To provide administrative support, including filing, word processing, reprographics and data input.
- Handling incoming and outgoing mail.
- Recording absences on fire alarm staff list and supporting staff and visitor checks during fire alarms.
- Deliveries - signing for goods delivered to Reception, then arranging for collection or distribution to staff via Estates staff.
- Planning, organising and completing photocopying requests to meet deadlines.
- Liaise with the photocopying provider to report faults and ensure sufficient stock of consumables.
- Responsible for ordering stationery, paper and reprographics supply materials.
- Staffroom - stacking dishwasher and ensuring that the Staffroom is tidy at the end of each day.
- Coordinating trips/events/reply paperwork for passing to relevant departments.
- These duties may be amended from time to time by the line manager in consultation with the post holder.
- To work flexibly, including travel, as required, to meet the needs of the role.
- Lone working may be required across both sites to cover absences and during holiday periods.
- Any other duties, including First Aid as may be required from time to time commensurate with the grade as appropriate.

**GENERAL**
- To be responsible for personal continued professional development and take opportunities to build the appropriate skills, qualifications, and/or experience needed for the role, with support from the school
- To adhere to Health and Safety Regulations
- To keep confidential any issues related to St George’s Academy which are deemed confidential
- To participate in appropriate meetings
- To contribute to the development, implementation and evaluation of the school’s policies, practices and procedures, so as to support the school’s values and vision
- To make a positive contribution to the wider life and ethos of the school
- To uphold public trust in the education profession and maintain high standards of ethics and behaviour, within and outside school
- To have proper and professional regard for the ethos, policies and practices of the school, and maintain high standards of attendance and punctuality
- To support equal opportunities and promote anti-discriminatory practice

It is important to recognise that any job description outlines only the minimum expect