Executive Assistant

3 weeks ago

Wallingford, United Kingdom Fugro Full time

Job Description

The role

Fugro is the world’s leading, independent provider of geo-intelligence and asset integrity solutions for large constructions, infrastructure, and natural resources. We provide the technical data and information required to design, construct, and maintain large structures and infrastructure in a safe, reliable and efficient manner. Working around the globe, predominantly in energy and infrastructure markets, we employ approximately 10,000 employees in around 65 countries.

Fugro is now seeking an Executive Assistant based in Wallingford to support the Country Manager and other executive functions providing administrative support, managing correspondence with the Fugro Group and external stakeholders, scheduling and supporting meetings, managing travel arrangements for the Country Manager and senior visitors as well as assisting in researching and compiling various reports and presentations.

This job is for you if:

- You Enjoys the challenge of managing a busy diary
- You enjoy liaising with multiple stakeholders at all levels across an organisation
- You can work to tight deadlines and ensure work is produced, on time, to the highest standard

Who you’ll be working with:
Working directly with the Country Manager, Fugro Group contacts within the Europe and Africa region, regional and local Service and Business Line Directors and Managers. Liaising with travel companies,, senior site visitors and statutory authorities.

Here’s what a typical day would be like:

- Managing and maintaining executive schedules, meeting schedules and agendas.
- Answering and directing calls to appropriate parties, taking messages.
- Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
- Preparing reports, collecting and analysing information; preparing presentations.
- Developing and utilising historical information; providing retrieval of information. Recording meeting discussions and providing minutes.
- Data analysis;. Filtering and sorting of data, using V-lookup and other functions.
- Preparing letters and contracts for signature and review.
- Maintaining correspondence with statutory authorities on behalf of executives
- Supporting executives travel schedules and visitor’s logistics

Who we’re looking for:
Qualifications required:

- A first degree in management (or equivalent business administration qualification) or equivalent experience.

Skills required:

- Excellent English language communication skills both written and verbal.
- Excellent organisational skills.
- Efficient and able to work to tight deadlines.
- Ability to negotiate positive outcomes.
- Good influencing skills.
- Ability to anticipate problems and ensure early intervention.
- Numerical.
- Proficient in MS Word, Excel, PowerPoint and Outlook.

Experience required:

- Previous experience in a similar role is essential or role requiring high level administrative support.

What we’ll offer you:

- Extensive career & training opportunities both nationally and internationally.
- Competitive salary accompanied by an attractive package including contributory pension scheme, life assurance and private medical insurance.
- Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies.
- 24 days annual leave.
- Option to buy or sell up to 5 days annual leave.
- Cycle to work scheme
- Subsidised restaurant
- Free parking.
- Option to lease an electric car.

LI-JM1

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