Payroll Administrator

7 months ago

Thetford, United Kingdom FATHOM Full time

**Job title**: Human Resources Assistant

**Department**: Central

**Level/Grade**:Clerk

**Reports to**:Financial Director

**Role Purpose: Why the role exists and its overall contribution to the organisation.**

The Human Resources Assistant contributes to the accomplishment of key performance indicators within the HR Strategy to provide an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.

**Main Purpose of Job**:
The HR Assistant will primarily provide first-level guidance, support and advice to all levels of staff in the area’s human resources, Health and Safety, as well as running the weekly payroll and assisting with the monthly payroll.

**Role Accountabilities: main areas for achieving delivery and results**

The incumbent will work closely with the Finance Director within the following areas:
**Recruitment**:

- Assisting with the advert design and up-loading onto recruitment site(s)
- Providing first review of all applicants.
- Liaising with recruiting manager regarding interview arrangements.
- Assistance in the first-level interview processes.

*Ensuring that all new hires are eligible to work in the UK and undertaking DBS searches as necessary.
- Requesting employment references as necessary.

*Drafting of employment contracts for monthly paid staff and providing a Statement of Terms of Employment for those who are weekly paid staff in association with direction from the Finance Director, and once finalised to send out.

*Record probationary periods for new hires and ensure that managers reviews are undertaken in a timely manner and any concerns are addressed.

*Conduct Part 1 of all new hire induction process including temporary workers.

*Maintain temporary staffing records as necessary and working closely with agreed temporary staffing agencies.

**Performance Management**:
*Recording outcome of appraisals and linking development requirements to individual and group training and development spreadsheet.

*Providing support in the organisation of performance improvement meetings, including invitations and note-taking as necessary.
- Recording of performance issues/appraisal outcomes on the HRIS.

**Training and Development**:
*Recording individual training records to ensure compliance and to provide Management Information (MI)

*Tracks the implementation of the Performance Development Plans and tracks any extensions or progressions to disciplinary action

**Employee Relations**:
*Provide first-level guidance, support and advice to managers and staff.

*Provide administration for any disciplinary meetings

*To note-take for ER meetings as and when needed.

**Payroll**:
*To undertake weekly payroll.

*Record pension, P60, P11d and P45

**Human Resources Information Systems (HRIS)**:
*Maintenance of HRIS ensuring that the information contained within it is up-to-date, accurate and relevant under the DPA in order to provide MI.

*Keeps employee records up-to-date by processing employee status changes in a timely manner.

*Ensuring new hires and leavers are processed on the HRIS in a timely manner.

**Health & Safety**:
*Provide first-line support, advice and guidance on all matters relating to H&S.

*Involvement in H&S meetings as and when necessary.

*Involvement in the investigation of Adverse Events (2nd level).

**Knowledge, Skills, Qualifications and Experience**:
**Essential**:
*Excellent computer skills, including Word and Excel.

*Effective oral and written communication skills.

*Excellent interpersonal and organisational skills.

*Must be able to gather and analyse information skilfully, identify and resolve problems in a timely manner and to exhibit a high level of confidentiality.

**Desirable at appointment**

*Achievement of or working towards a recognised HR qualification.

*General knowledge of employment law and practices.

*Experience of working within a similar role.

**Job Types**: Part-time, Permanent

**Salary**: £9,984.00-£19,975.00 per year

Expected hours: 15 - 24 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Payroll: 2 years (preferred)

Ability to Commute:

- Thetford (required)

Work Location: In person

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