Finance Assistant

3 months ago

Manchester, United Kingdom Dalkia UK Full time

Dalkia UK have a great opportunity for a full time, permanent Finance Assistant to be part of our high-performance finance team to achieve deadlines and targets.

You will be based out of our Manchester office 2 days a week the other days working from home.

**Hours of work**
- 37.5 Hours Monday to Friday in a hybrid working model. You must be able to work in the Manchester office Tuesday and Wednesday everyday.

**Responsibilities**
- Raise sales invoices in the required format in a timely manner.
- Raise & maintain deductions trackers with accurate accrual data.
- Running work in progress reports and having meetings with the operational teams to ensure that allocations are correct, controlling the WIP build up and chasing the required documentation to bill the clients as promptly as possible.
- Cash management and chasing debt.
- Support the team resolving purchase invoice queries, managing GRN processes.
- Support liaising with suppliers & subcontractors to resolve invoicing queries.
- Maintain accurate P&L information for individual contracts and contract data on the commercial system.
- Implement and provide contract data as required by the Commercial Managers.
- All financial data is to be conducted in reference to DALKIA’s month-end dates.
- To assist with the control of all financial and commercial aspects of the associated contracts in conjunction with the Commercial/Contract Manager.
- To assist in the production of supporting financial information for the administration of additional works and project works.
- To maintain and update both manual and computer records relating to areas for which DALKIA are responsible for example credit notes & audit trails of authorisation.
- To prepare and issue predefined reports and documentation, which form part of the contract, including customer's internal and external reports.
- To assist the Managers in the preparation and collation of their monthly reports.
- To administer and ensure all relevant quality management, ensuring documentation is maintained & amendments incorporated and adhered to as required.
- To undertake office duties for your required contracts, correspondence and filing.
- Updating of electronic records, purchase ordering and administration in relation to subcontractors.
- Support in delivery of valuations and presentation of results within deadlines.
- Contract renewal documentation.
- To enable full audible trails with, for example but not limited to, sales invoices, timesheets, material orders and delivery notes.
- Undertake any other reasonable duty as directed by your line manager.

**Requirements**:
**Essential**
- Excellent customer care qualities.
- Self-motivated with good communication skills, demonstrate effective planning and time management.
- Demonstrate the ability to integrate within a changing environment and take ownership and responsibility.
- Experience of working in a finance/commercial role.
- Good working knowledge of MS Word, Excel, Access.
- Ability to interface with people including customers, suppliers & employees at all levels.
- GCSE (or '0' Level equivalent) passes in Maths and English or recognised equivalent.
- Good knowledge of Health and Safety in the workplace.

**Desirable**
- Experience of supporting a Regional/National Facilities Services business and working with large FM contracts, Hard & Soft Services.
- Knowledge of Financial systems.
- Experience in a similar role.
- A general understanding of Total Facilities Management.
- Experience of administration duties within Facilities Management contract environment.
- Part Qualified in AAT or similar.

**Benefits**
- Full induction and training
- 25 days holiday
- Holiday purchase scheme
- Birthday holiday
- Health care
- Pension
- Enhanced maternity and paternity pay

We’re committed to treating all our job applicants fairly and with respect. If you need adjustments, we're happy to discuss that with you. Please contact our talent acquisition team in confidence.

**Job Types**: Full-time, Permanent

**Salary**: Up to £30,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay

Ability to Commute:

- Manchester (required)

Ability to Relocate:

- Manchester: Relocate before starting work (required)

Work Location: Hybrid remote in Manchester

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