Production Administrator

5 months ago

Cardiff, United Kingdom Pullman Rail Full time

We are currently recruiting a **Production Administrator** to join our team on a permanent basis.

**Location**: Canton Train Maintenance Depot, Leckwith Road, Cardiff, CF11 8HP

**Salary**:£21,121.00/year

**Benefits**:

- Health Cash Plan
- Flu jab
- Life Assurance 1.5x basic salary
- Rail Travel Pass for leisure use
- Competitive annual leave entitlement starting at 26 days annual leave + 8 BH and increasing in line with the length of service.
- Buy and Sell Annual Leave
- Cycle2Work Scheme
- Pension Salary Sacrifice Scheme

**Working hours**: 37.5h/ week

**Work schedule**:

- Monday - Thursday: 8.30am - 5.00pm; Friday: 8.30am - 2.30pm

**QUALIFICATION REQUIRED**
- 5 GCSE’s A to C (Mathematics and English essential).

**PURPOSE OF THE JOB**

To provide an efficient data entry and administrative support service for the department. To contribute generally to the overall production, working to expedite deliveries in line with agreed dates and in line with Company policies and procedures. Please note that this is a dual office / shop floor role, (approx. 60/40), which will include identification and control of dirty customer asset delivered to site for overhaul.

**PRINCIPAL ACCOUNTABILITIES**
- Entry and comparison of data on the internal software (WinMan).
- Update R2/Ravers Rail Wheelset Monitoring System.
- Raise job numbers to customers’ orders.
- Assist with the employee timesheet ensuring correct hours are allocated to jobs on the internal software.
- Verify invoice data against purchase order information, ensuring accuracy and escalate issues where appropriate.
- Scan and archive inspection records for all wheelsets dispatched, and scan archived documentation that has not currently been saved electronically.
- Notify our Commercial Department of wheelsets dispatched so that invoicing can be arranged.
- Monitor material stock levels, including assisting with shop floor stock takes and material reviews.
- Participate as and when required in one-to-one meetings and undertake, as appropriate, courses/training/other developmental activities, relevant to the role.
- Ensure the delivery notes are compliant with assets received, reviewing delivered customer asset quarantined pending overhaul.
- Assist with asset delivery documentation.

**SKILLS and EXPERIENCE**
- Knowledge and experience of Microsoft software packages (Excel, Word, Access, PowerPoint).
- Able to work with speed and accuracy with attention to detail.
- Effective organisational skills.
- Able to work under own initiative with mínimal supervision.
- Experience of expediting materials and exceeding customer expectations.
- Evidence of ability to work co-operatively with others to meet tight deadlines.
- Ability to identify alternative solutions to problems.

**Job Types**: Full-time, Permanent

Pay: £21,121.00 per year

**Benefits**:

- Casual dress
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free or subsidised travel
- Health & wellbeing programme
- Life insurance
- On-site parking
- Referral programme
- Sick pay

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- GCSE or equivalent (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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