Commercial Property Admin Officer

1 month ago

Belfast, United Kingdom MPA Recruitment Full time

**Job Title**: Commercial Property Admin Officer - 3466

**Location**: Adelaide Street, Belfast.

**Hours of work**: 37 hours per week (Monday to Friday: 09.00am to 5pm)

**Salary range**: £11.39

**Your Duties**:
The post holder will report directly to the Commercial Property Business & Technical Manager and will be responsible for:
1. Maintaining and updating Commercial Property Databases and Systems, including filing of lease and associated documents.

2. Processing all team communications in an efficient manner, ensuring responses are issued in a timely manner and records maintained.

3. Maintaining and updating the Commercial Property filing system and implementation of the NIHE Retention Policy.

4.Managing and maintaining the ongoing property and commercial tenant reviews and actions for the Commercial Property Surveyors.

5. Preparation and issue of all legal and associated documentation to commercial tenants and carrying out the appropriate landlord requirements for the documentation.

6. The digitalisation of key commercial tenancy documents, which will involve document retrieval and scanning.

7. Dealing with commercial tenant’s queries, including accepting rent payments.

8. Dealing with rent arrears recovery, including preparing necessary documentation for legal action.

9. Processing invoices for payment and accurate recording of same.

10. To assist the Head of Income Collection, the Commercial Property Business & Technical Manager and Estate Surveyors as and when required.
- This is not an exhaustive list and will include other comparable duties necessary to meet the requirements of the job role and purpose_.

**Experience and Qualifications**

**Essential**

1. Either

(i) Possess a BTEC Higher or equivalent qualification plus one year’s relevant general administrative experience.

**OR**

(ii) Possess a BTEC National or equivalent qualification plus two years relevant general administrative experience.

**OR**

2. Have significant experience in the following areas:
(i) Experience in providing effective administrative support for the delivery of business unit objectives and core activities;
(ii) Experience in the maintenance and development of complex electronic databases or IT support systems using Microsoft packages including e.g. Outlook, Word, Excel, or Access;
(iii) Experience of dealing with internal and external stakeholders to achieve business objectives;
(iv) Experience in the preparation of written reports for senior management.

General administrative experience must be within an office-based environment and include either investigatory responsibility, or customer care responsibility.

**Additional Information**:

- A Basic Access NI Check is Required at a cost of £18.

**How to Apply**

Or for further information and a confidential discussion on this post please call Chris at our Belfast office on 02895 211111

Please ensure your CV is accurate and updated with full personal contact details, education history, qualifications, and employment history.

MPA Recruitment are operating as an Employment Business in relation to this vacancy.

**Salary**: £11.39 per hour

Expected hours: 37.5 per week

Schedule:

- Monday to Friday

**Experience**:

- Administration: 1 year (preferred)

Work Location: In person

Reference ID: CON-3466

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