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Pa/team Secretary to Cross Border and Central

5 months ago

London, United Kingdom Savills Full time

**An exciting new opportunity to join our Central London Investments teams as a PA.**

**Providing support to key Directors, as well as secretarial support to the wider UK based team. This role will support both the Cross Border and Central London Investment team.**

**Team Overview**:
**The Savills Cross Border Investment Department provides a service linking Savills global network to help clients identify investment opportunities, as well as providing a full advisory service. The current team comprises of 10 individuals based in London, 1 in Hong Kong and 1 in New York.**

**Key Responsibilities**:

- ** **Providing full PA support to key Directors.
- Secretarial support to the wider team.
- Organisation of meetings, lunches/dinners, seminars as required
- Organising client and staff entertainment
- Arranging International/UK travel inc flights, visa’s, accommodation and itineraries as required
- Liaising with clients and colleagues in a professional manner
- Adding and maintaining accurate CRM data both in Dynamics and Outlook
- Producing accurate high quality and timely documentation to deadlines (i.e. reports, presentations, spreadsheets, schedules, letters etc)
- Completion of expense claims & invoices on a monthly basis
- Liaising closely and building relationships with various offices/departments across different time zones.
- To establish and maintain positive relationships across the wider Savills business
- Answer the telephone in a professional manner and redirect or take a message efficiently and accurately.
- To organise and attend team meetings and record minutes and assign actions if necessary.

**In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time**

**Key Skills**:

- ** Professional working attitude**:

- **Highly motivated and driven**:

- **Able to take responsibility for the production of high quality/accurate work**:

- **Enthusiasm and commitment to provide exceptional support**:

- **Excellent organisational and prioritising ability**:

- **Enjoys working in a fast paced environment**:

- **Strong communication skills, both verbal and written**:

- **Confident in liaising at all levels both internally and externally**:

- **A positive, flexible, can do attitude with the ability to multi-task**:

- **Maintain a high level of confidentiality with both clients and colleagues**:

- **Team player but also have the ability to use own initiative**:

- **Excellent administrative and time management skills**:

- **Must have the ability to build strong working relationships and understand the importance of client care and service.**

**.**
- Business area- Business Operations- Role- Administration- Locations- Margaret Street, London- Contract Type- Permanent, Full time- Remote Status- This role is office based- Salary- Competitive