Storage Library Clerk

An exciting opportunity has arisen to join our Health Records, Storage and Transport team based at Warwick Hospital.

We are looking for staff to join our existing team in the office covering administration, working on Lorenzo and other databases but also they are able to drive to cover short journeys when necessary. As well as staff who love to drive, cover our storage requirements but would be able to work in the office environment if required. All must have clean driving licences and be willing to work flexibly.

To work as part of the team covering the 3 areas of our department.

The office role will require using Lorenzo, databases, using own initiative, be responsible for own time management and ensuring work is carried out to timelines.

The driver role will require a clean driving licence, be able to drive all vehicles (training will be given for the electric vehicles), work with us on sustainability, finding the best possible routes to reduce costs.

All post will also need good communication skills as speaking to other departments, with patients over the telephone and delivering to patients at home. Be able to use own initiative and be prepared to cross over into which every area of the department required.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4 th in the country for recommended place to work.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are ‘Trusted to provide safe, inclusive, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Principle duties will be in one of the following areas within Storage, transport driving and library office:
Storage
- Collect all items for storage from trust departments on request
- File into storage facility
- Record location of storage items on spreadsheet
- Check contents of all boxes are relevant for storage
- Contact department if inappropriate items stored i.e. passed destruction dates
- Retrieve paperwork or items from storage boxes on request
- Investigate and find paperwork for areas that have not made a list of contents for the box they have sent to storage; use the information you have for all other boxes belonging to that area to check inside each one
- Monitor destruction dates
- When destruction date identified for disposal contact department storing items to confirm the date is correct and item can be disposed of
- Dispose of any items that pass the destruction date securely in confidential waste
- Ensure the storage facility is clean and tidy and there are no obstructions
- Ensure storage facility alarm is set and doors are secure before you move away from the building

Transport

Driving and taking responsibility of the trust vehicles including:

- Hold a clean driving licence
- Inform manager immediately should you be given any points on your licence
- Read and adhere to Workplace Transport Policy
- Read and adhere to Drivers handbook
- Adhere to all Trust protocol regarding usage of all vehicles, taking responsibility during usage
- Have full training in use of electric cars
- Deliver and collect daily from Stratford-Upon-Avon, Ellen Badger and Rehab Hospital
- Collect and deliver Pharmacy drugs to other hospitals and patients prescriptions to their homes
- Have full spillage training for transporting Pharmacy items
- Collect and deliver Orthotics boxes to other hospitals and patients items to their homes
- Collect and deliver Scanning Bureau boxes to home workers
- Collect and deliver community boxes
- Ad-hoc collection and deliveries to meet the trust needs
- Maintaining the trust vehicles including:
Ø Ensure electric cars are fully charged

Ø Tyre pressure is maintained

Ø Van petrol level is sufficient

Ø Clean all vehicles inside and out when in your use
- Be prepared to work after shift hours as driving runs may over-run
- Liaise with all parties involved in transport of items

Office Duties
- Print lists for specific forthcoming clinics and admissions
- Pull Patient Healthcare Records (PHCR) for specific clinics, referrals and TCI’s from file to send to Scanning Bureau (SB)
- Deliver by hand PHCR to SB for priority scanning
- Ensure active/temporary records are issued for se