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Executive Assistant to CEO

4 months ago

Warrington, United Kingdom GovData Ltd Full time

Job title - Executive Assistant to CEO

**Salary range of £36,000-£41,000 depending on experience**

**48 hours per week (varied times)**

**About GovData Ltd**:
GovData Ltd are a tech disruptor and innovator, using AI and Machine Learning to support Britain’s best businesses to win Government and Public Sector contracts. We are the world’s leading experts in the business of Government and the Public Sector. We aspire to help those companies win, grow, and then export, helping to put the Great Back into Britain, a major challenge requiring huge growth, great skills, and amazing people who are the very best in their chosen career field. Now, after an 8-figure investment round, we are opening a recruitment round to deal with our additional skills and operational needs.

Working for GovData is the opportunity to work for the ultimate bid function. We are not your average firm; we go above and beyond for our customers striving to achieve a 100% success rate in everything we do. Our worst performing pre-AI sector remains at 96%. This is not for the feint hearted.

We are currently at an exciting stage in our growth strategy meaning any successful applicants couldn’t be joining at a better time.

Our Mission Statement is to Make Britain Great Again

We are looking for a top-class Executive Assistant who carries core business skills and is keen to develop their own career. Excellent organisational and project management skills are crucial to this role.

**You'll be responsible for**:

- Managing the CEO's calendar, including scheduling appointments, meetings, and events.
- Coordinate travel arrangements for the CEO, including booking flights, accommodations, and transportation.
- Prepare and organise documents, presentations, and reports for meetings and presentations.
- Conduct research and gather information on various topics as requested by the CEO.
- Assist in the preparation and coordination of board meetings, including compiling meeting agendas, distributing materials, taking minutes and ensuring tasks are actioned.
- Act as a liaison between the CEO and other executives, employees, clients, and external stakeholders.
- Handle confidential and sensitive information with discretion and maintain strict confidentiality.
- Manage and prioritize the CEO's tasks, reminders, and follow-ups.
- Assist with personal tasks and errands for the CEO, such as personal appointments, reservations, and family-related matters.
- Act as a gatekeeper, controlling access to the CEO and managing their time effectively.
- Anticipate and proactively address the CEO's needs, ensuring they are well-prepared and supported in their daily activities.
- Maintain and update the CEO's contact database and other relevant records.

**Required Skillset**:

- Excellent organisational and time management skills.
- Strong attention to detail and accuracy in handling tasks.
- Exceptional verbal and written communication abilities.
- Excellent project management skills.
- Proficient in multitasking and prioritizing competing demands.
- High level of professionalism and discretion in handling sensitive information.
- Strong problem-solving and decision-making skills.
- Ability to work independently and take initiative.
- Excellent interpersonal skills and ability to build relationships with stakeholders.
- Proficient in using technology and software tools for calendar management, document editing, and communication.
- Knowledge of business etiquette and protocol.
- Flexibility and adaptability to changing priorities and situations.
- Strong research and analytical skills.
- Ability to work under pressure and meet deadlines.

**Hours of work (48 hours per week) flexibility is a must.**

**Job Types**: Full-time, Permanent

**Salary**: £36,000.00-£41,000.00 per year

**Benefits**:

- Bereavement leave
- Canteen
- Free parking
- On-site parking
- Private medical insurance
- Referral programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus

Ability to commute/relocate:

- Warrington: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 28/06/2023