Office Manager
3 days ago
Role Overview
Based in our Lettings Head office this role is looking after our team of 150 employees. This is a varied and challenging role, you are the first point of contact for visitors, along with the receptionist whom you will work alongside. Communication is a keyfor managing and overseeing the day to day smooth running of the office and facilities. Liaising daily with management, staff and external visitors and have a pleasant and helpful can do attitude.
Key Responsibilities of the Role
- First point of contact for staff and visitors
- Support the Head of Office PA
- Manage &Support Receptionist
- Answering telephone
- Manage daily Facilities on site i.e. lighting/heating, liaising with internal maintenance team and externally Landlords
- Attend the Landlord/Tenants quarterly meetings, report back to line manager
- Report/solve IT problems with technical division
- Manage Buildings & Fire Risk assessment audit ensure records/Fire equipment/certificates are updated and the office is compliant
- Manage Office & Administration Facilities audit, keep records/certificates updated, ensure the office is compliant
- Health & Safety Rep for the office
- Update the office Health & Safety Emergency Plan annually
- Update the Office Risk Assessment annually
- Oversee Fire Wardens and First Aider training
- Send off monthly sickness reports
- Enter all new joiners on HR system
- Use internal room booking system/keep meeting rooms operational
- To take part in regular internal meetings for recreational events
- Organise office events i.e. /Easter/Summer events/Office Christmas party
- Compile departmental slides monthly for viewing/organise catering
- Book desks for staff upon request
- Promote recycling in the office
- Promote and organize Wellbeing days
- Take on any projects given by Head of Office/Line Manager
- Liaise with committee to organize charity events
- Input invoices using bespoke system
- Enter expenses, hold company credit card
- To sit on local community committee on behalf of Savills
Skills, Knowledge and Experience
- Administration/Managerial experience
- Word
- Excel
- PPT
- Training to be given on bespoke software
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