Administrator (Quality Department)

2 weeks ago


Dunfermline, United Kingdom Orion Full time

**Job description**:
Administrator (Quality Department)
Location - Rosyth, Fife
Duration - 1 year+
Rate of pay is £15-£16 per hour (PAYE)
Hours 7.30 am to 5.25 pm Monday to Thursday - 3 days office / 1 day remote working per week.

Our client, an innovative engineering support organization with core business in energy and marine is seeking to source an efficient Administrator to support the Quality Team on the Type31 Frigate Project at based at Rosyth. Security Clearance will be required, initially Baseline but rising to SC level.

Main Duties:

- Undertake a range of clerical and administrative duties within a department to ensure the smooth running of the department - this includes but is not limited to photocopier/printer issues and ordering of toner / supplies for the office.
- Process a wide range of documents and information received from a range of sources, including reconcile records to ensure accuracy of data and the system
- Identify and carry out initial investigation into discrepancies and shortages, involving statistical information, document control or physical stock control
- Collate and extract data and produce routine reports, schedules, summaries, and letters for internal circulation or for customers and suppliers
- Build relations with stakeholders, customers and suppliers and exchange information in order to clarify a situation, eg placing orders, arranging appointments, deliveries, etc.
- Verify calculations, check or allocate costs, check & obtain correct authorisation and obtain information for incorrect or incomplete documents
- File documents and keeps filing systems up to date such that information can be readily retrieved for others
- Support the T31 team with bookings on a weekly basis - processing timesheets and progress in our reporting system.
- Problem Solving around bookings, shop orders, work orders, centre changes and ensuring reconciliation of bookings are complete in an accurate and timely manner.
- Booking of meeting rooms and allocation of lockers.
- Raising Non-Conformances on behalf of the quality department
- Ordering specialist equipment and liaising with team leaders and purchasers

Technical competencies / skills:

- Good communication skills.
- Excellent people skills
- Self-starter
- Good level of attention to detail
- Well organised and able to work to tight deadlines.
- Proactive but with the ability to react quickly when necessary to meet challenging objectives.
- IT ability in the practical use of Microsoft Office
- Ability to make decisions on own initiative.
- Ability to analyse problems and identify practical solutions.

Technical experience and qualifications:

- Preferably qualified to a recognised standard and a relevant academic level as a minimum (NC/SVQ Level 2).
- 2 or more years of experience in a similar role
- Proven experience in Quality Administration
- Good working knowledge of IT software packages (IFS, CMS, Office, SAP)
- Good communication skills with the ability to collate and present information at appropriate levels.

Our role in supporting **_diversity_** and **_inclusion_**
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.


  • Administrator

    4 weeks ago


    Dunfermline, United Kingdom Babcock International Full time

    **Administrator**: - Location: Rosyth, Dunfermline, Kirkcaldy, GB, KY11 2YD- Onsite or Hybrid: OnSite**Job Title: Administrator** **Location: Rosyth, Fife** **Compensation: £25,441 to £31,074 Dependent on Experience** **Role Type: Full Time / 22 Weeks Fixed Term Contract** **Role ID: SF55961** At Babcock we’re working to create a safe and secure world,...


  • Dunfermline, Fife, United Kingdom NHS Scotland Full time

    An opportunity has arisen for a friendly and reliable individual to take on the role of Mental Health Act Administrator / Higher Clerical Officer within a busy Mental Health Medical Records Department based at Queen Margaret Hospital, Dunfermline.The Mental Health Act Administrator will provide extensive support for the administration of the Mental Health...


  • Dunfermline, United Kingdom Precia-Molen UK Ltd Full time

    Job description Precia-Molen is one of the leading suppliers of industrial weighing equipment in the world. We have an excellent opportunity at our Dunfermline office for a **Customer Service Administrator.** Working within an established team, the department's aim is to provide the highest level of customer care within the weighing industry. The Customer...


  • Dunfermline, United Kingdom Precia-Molen UK Ltd Full time

    Job description Precia-Molen is one of the leading suppliers of industrial weighing equipment in the world. We have an excellent opportunity at our Dunfermline office for a **Customer Service Administrator.** Working within an established team, the department's aim is to provide the highest level of customer care within the weighing industry. The Customer...


  • Dunfermline, United Kingdom Precia-Molen UK Ltd Full time

    Job description Precia-Molen is one of the leading suppliers of industrial weighing equipment in the world. We have an excellent opportunity at our Dunfermline office for a **Customer Service Administrator.** Working within an established team, the department's aim is to provide the highest level of customer care within the weighing industry. The Customer...

  • Administrator

    1 week ago


    Dunfermline, United Kingdom SRJ (Scotland) Ltd Full time

    SRJ Windows are now recruiting an experienced full-time administrator to join our expanding Head Office team. This will be an interesting and varied role supporting several key processes within the business whilst liaising with customers, and SRJ departments. **Regular tasks will include;** Checking and processing all windows, doors and conservatory sales...

  • Administrator

    2 weeks ago


    Dunfermline, United Kingdom Orion Full time

    **Job description**: Administrator Contract - 1 year+ Location - Rosyth Dockyard, KY11 2YD Rate - £14 - £15 per hour + holiday pay 37 hours per week Our client, Babcock International based at Rosyth Dockyard are eager to appoint a capable Administrator to provide admin and clerical support to their Type 31 Shipbuilding Project Team. Duties include: -...


  • Dunfermline, United Kingdom After Sales Own Retail Fife Full time

    Are you looking to receive practical training to go alongside a Business Administration Apprenticeship? Do you want to join a leading manufacturer and learn on the job? We are looking for Apprentices to join our team in Fife, whilst studying for their apprenticeship in Business Administration. You will join us for three years to learn the following...


  • Dunfermline, United Kingdom Adamsons Drinks Limited Full time

    Adamsons Drinks, is one of Scotland leading drinks and Snacks wholesalers. We work with a broad range of over 3000 customers from convenience stores to cafes to local bakers. Whilst a growing ambitious company we maintain many of the small company values that have allowed us to grow and succeed in this field. We are currently seeking to appoint a Purchasing...


  • Dunfermline, United Kingdom Adamsons Drinks Limited Full time

    Adamsons Drinks, is one of Scotland's leading independent wholesale distributors of soft drinks and snacks. We supply to over 3000 customers from local convenience stores to cafes to bakers. Whilst a growing ambitious company we maintain many of the small company values that have allowed us to grow and succeed in this field. We are currently seeking to...


  • Dunfermline, United Kingdom NHS Scotland Full time

    An exciting opportunity has arisen within the Spiritual Care Department; the post holder will provide assistance to the department for the delivery of administrative support and for coordination of service delivery. The post holder will work to ensure the department is supported by the provision of accurate information which supports the timely and planned...

  • Buying Administrator

    3 weeks ago


    Dunfermline, United Kingdom The Cress Co Full time

    **Job description** **Buying Administrator - Dunfermline** **About Us.** The Cress Co is an established award-winning distributor of ambient and chilled fine foods. Distributing throughout the UK from one of our five depots, we collaborate with the finest producers and independent retailers within the UK. We pride ourselves on offering a first-class...


  • Dunfermline, United Kingdom Escape Full time

    Escape Recruitment Services Commercial Division are recruiting on behalf of our client, a global manufacturing organisation based in Dunfermline; they have an excellent opportunity for an experienced Customer Service Administrator to join them on a permanent basis. Responsibilities will include: Point of contact for customers, responsible for developing...


  • Dunfermline, United Kingdom Escape Full time

    Escape Recruitment Services Commercial Division are recruiting on behalf of our client, a global manufacturing organisation based in Dunfermline; they have an excellent opportunity for an experienced Customer Service Administrator to join them on a permanent basis.Responsibilities will include:Point of contact for customers, responsible for developing strong...

  • Administrator

    2 months ago


    Dunfermline, United Kingdom NHS Scotland Full time

    This is a combined role to support Hospital flow, as well as supporting their team of professionals, reporting processes and procedures and being part of the Management Administration team and working with Fife Council administration colleagues. You should be educated to HNC / HND level or have equivalent NHS experience. An excellent knowledge of Microsoft...


  • Dunfermline, United Kingdom Utopian Professional Recruitment Full time

    We are excited to be working in partnership with a highly successful and established client located near Dunfermline who are looking to recruit a dedicated and highly professional Administration Assistant. **Role Responsibilities** - Tender Document Management - Download and organise tender documents from various sources - Ensure all relevant documents are...

  • Hr Administrator

    2 weeks ago


    Dunfermline, United Kingdom Valeco Recruitment Full time

    Temporary HR Administrator - Dunfermline (Start Immediately) Do you have a passion for HR and a knack for organisation? Are you looking for a fast-paced temporary role to utilise your administrative skills? If so, we want to hear from you! About the Role We are seeking a highly organised and efficient Temporary HR Administrator to join our clients team in...

  • Hr Administrator

    1 week ago


    Dunfermline, United Kingdom Valeco Recruitment Full time

    Temporary HR Administrator - Dunfermline (Start Immediately)Do you have a passion for HR and a knack for organisation? Are you looking for a fast-paced temporary role to utilise your administrative skills? If so, we want to hear from you!About the RoleWe are seeking a highly organised and efficient Temporary HR Administrator to join our clients team in...


  • Dunfermline, United Kingdom NHS Scotland Full time

    The Legal Services Department is looking for an adaptable and committed person with excellent communication, administrative and typing skills to supervise and co-ordinate the Legal Services Department’s office functions in addition to managing their own portfolio of personal injury claims, and providing support and assistance to the Legal Services...


  • Dunfermline, United Kingdom NHS Scotland Full time

    **FIXED TERM POST FOR 21 MONTHS** We are pleased to announce an exciting opportunity to support the Reducing Drug Deaths Open Innovation Catalyst Challenge, a national challenge open to all four devolved nations. As an Administrative Assistant will be a crutial part of the NHS Fife Innovation Office. As part of the position, you will coordinate closely...