Ecacc Administrator

**Details**:
**Reference number**:

- 266232**Salary**:

- £20,472 - £22,377**Job grade**:

- Administrative Officer**Contract type**:

- Fixed Term**Length of employment**:

- 18 months**Type of role**:

- Administration / Corporate Support
- Science**Working pattern**:

- Flexible working, Full-time, Homeworking, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Idmiston, South West England, SP4 0JGAbout the job

**Job summary**:
**Job title -** ECACC Administrative Assistant

**Profession**:

- Administration & Clerical

**Directorate **- Science

**Full Time equivalent** - 37.5 hours per week

**No of Roles** - 1

**Contract Type** - 18-month fixed-term contract

**Location **- Porton Down, Salisbury
- UKHSA offers hybrid working or home working for its employees - this means that whilst the role will be based in one of our UKHSA offices, there will be opportunities for an element of working from home. The balance between home and workplace working is to be agreed with the line manager, determined primarily by business need and in line with departmental policy. Some business travel will be required to other UKHSA offices. _Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available_

**Working Pattern** - Full time/part time/flexible working

**Grade & Salary -** AO Outer National grade - £20,472 - £22,377 per annum
- New entrants to the Civil Service are expected to start on the minimum of the pay band. _
- For further details please refer to the Information Sheet
- Starting Salaries & Benefits attachment_

**Occupational Health Requirements** - No special OH requirements

**Job Overview**

UKHSA exists to protect and improve the nation’s health and wellbeing and reduce health inequalities. We do this through world-leading science, knowledge and intelligence, advocacy, partnerships and the delivery of specialist public health services. We are an executive agency of the Department of Health and Social Care, and a distinct delivery organisation with operational autonomy. We provide government, local government, the NHS, Parliament, industry and the public with evidence-based professional, scientific and delivery expertise and support.

The Reference Services - Science department plays an important role in preparing for and coordinating responses to potential healthcare emergencies, including possible acts of deliberate release. In addition, the department undertakes both basic and applied research into understanding infectious diseases and is responsible for the UKHSA’s four Culture Collections and their associated services.

The Culture Collections Department operates a Biological Resource Centre that procures, maintains and supplies cultured human and animal cells and microorganisms (bacteria, viruses, fungi) for public health research and diagnostic testing. Based primarily at Microbiology Services - Porton, the Culture Collections Department has approximately 80 staff, performing a wide range of activities. The European Collection of Cell Cultures (ECACC) has more than 2000 authenticated cell lines, runs an extensive cell biobank and provides EBV transformation services.

**Job description**:
**Main Duties of the Job**
- Provide administrative support to ECACC.
- Assist in the timely processing of documentation and bring urgent matters to the attention of managers
- Assist with the management of internal and external meeting, teleconferences and workshop arrangements, travel, accommodation, agendas, requiring regular formal minute taking
- Maintain, and assist with developing/populating, databases, and paper and electronic file systems
- To assist Culture Collections senior staff with the maintenance of effective communications systems and networks within Culture Collections, Microbiology Services and UKHSA and, where appropriate, outside collaborators/partners
- Maintain and manage key physical and electronic filing systems for ECACC activities and projects, for example scientific information, project files, publications and presentations
- Assist in the production and dissemination of reports as required by line management
- Assist in the collation of internal and external reports (monthly, annual etc.)
- Deal appropriately with complex and sensitive internal and external enquiries and documents
- To be responsible for overseeing the timely and appropriate submission of timesheets and other HR forms and similar internal documentation
- Assist with the management of internal and external meeting and workshop arrangements, travel, accommodation, agendas, minutes, etc.
- Utilise modern office technology for efficient administrative and clerical activities including diary management, calendars, meetings
- To perform any other duties required by the Line managers commensurate with grade.
- To undertake work in accordance with the UKHSA Health and Safety p