Senior Administrator

**vybridge Community College**

**Post Title**: Senior Administrator

**Reporting to**: PA to the Principal

**Grade**: NJC Grade D, SCP 8 - 12

£24,702 - £26,421 per annum (£21,697 - £23,206 pro rata)

**Hours**:37 hours per week x 40 weeks per year

8.30am to 5.00pm with one hour for lunch Monday to Thursday and 8.30am to 4.30pm with one hour for lunch on a Friday

**Job Purpose**

To provide a high standard of secretarial and administrative support to assist with the smooth operation of the organisation.

In addition, a good standard of general education will be required, together with an advanced knowledge of IT, administrative processes and tasks.

**Main Duties**
- Provide a comprehensive and confidential service ensuring an informed, effective and accurate provision, liaising where necessary with appropriate staff.
- Send any documentation as and when required to Trustees, HAB Members,

Local Authority Officers, etc.
- To assist in creating documents, including presentations and spreadsheets, ensuring finished documents are of an excellent standard.
- Proof-read and draft, as appropriate, internal and outgoing correspondence in line with the College’s corporate templates.
- Liaise with senior leaders and other staff across the MAT, as appropriate.
- Set up meetings and coordinate attendees, internally and externally by liaising with staff across the Westcountry Schools Trust and within Ivybridge Community College.
- Take minutes/notes of meetings when required. Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales.
- General office practice duties such as photocopying, filing and circulating information.
- Answer telephone enquiries from staff, parents, students, external agencies and members of the public.
- Process and distribute incoming and outgoing mail as required
- Oversee provision of refreshments for visitors and meetings when required. Liaise with the College Kitchen for the provision of lunches and other refreshments for meetings as required.

**Other aspects**
- Handle all confidential correspondence with discretion and in line with the College/Trust’s Data Protection protocols.
- Use appropriate ICT packages as required, e.g. SIMs, VLE, website, ensuring accuracy.
- Set up necessary files and up-date where necessary.
- To be able to prioritise and work efficiently under pressure, to be flexible and pro-active towards changes in day-to-day working arrangements and priorities which are liable to change at short notice.
- Duties and performance will be reviewed annually.
- Attend occasional out-of-school hour’s functions as required.

**Support for the College**
- Be aware of and support difference, to help ensure everyone has equal access to the services of the College and feels valued, respecting their social, cultural, linguistic, religious and ethnic background.
- Contribute to the Trust and College ethos and aims.
- Work as part of a team, appreciating and supporting the role of the other people in the team.
- Undertake personal development through training and other learning activities, including performance management as required.

When required, the post holder may be asked to work constructively as part of a wider College Support Team and to take an active part in the delivery of administrative needs in order to meet required deadlines.

**Health and Safety**

The post holder is required to make positive efforts to maintain their own personal safety and that of others by taking reasonable care, carrying out requirements of the law following recognised codes of practice. The post holder is also required to be aware of and comply with Westcountry School’s Trust policies on health and safety.

**General**
- To act in accordance with, and actively promote, all Trust policies, including Safeguarding, Health and Safety and Equality & Diversity.
- To participate in Continuing Professional Development (CPD relevant to the role and to engage in Performance Development Reviews (PDRs).
- Preparing and contributing to Trust wide development by sharing best practice and delivering/receiving professional feedback.
- To retain confidentiality and maintain data and/or files in accordance with Trust policies for data governance, as appropriate for the role.

This job description provides a general reflection of the main duties and responsibilities of the post at the date of production. You may be expected to take on other reasonable activities deemed to be within the character of the post to assist in efficient service delivery. The duties may change over time as requirements and circumstances evolve without changing the general character of the post or level of responsibility.

**Salary**: £24,702.00-£26,421.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

Application deadline: 27/