Assistant Clerk

3 weeks ago


Colchester, United Kingdom Feering Parish Council Full time

Feering Parish Council comprises of 9 Councillors, deals with community related issues and will have responsibility for Feering Community Centre, Feering play park, open spaces and allotments.

**Job Title: Assistant Clerk responsible to the Clerk/RFO**

**Working hours: 15 hours per week (to be reviewed) worked flexibly to suit both the needs of the Council and the job holder. Some evenings and occasional weekends required.**

**Salary: SCP 12 to SCP 16 (£13.73 to £14.70 per hour), depending upon experience and relevant qualifications**

**Location: Feering Community Centre**
- Be computer literate and confident with MS Office - Word, Excel, PowerPoint and Teams;
- Have strong communication skills.
- Be highly organised with a good attention to detail;
- Be able to manage a simple website and social media platforms;
- Have experience of an accounting system; Rialtas Accounting System (not essential as training will be given).
- In negotiation with the Clerk, be flexible to work variable hours, in cases of emergencies during and outside regular working hours.
- Have the ability to work independently and show initiative and work proactively.
- Be familiar with Rialtas Accounting System (not essential as training will be given);
- Have pubic facing experience;
- Have experience in Local Government;
- Have experience of an online booking system.

**Duties**
- To provide support to the Clerk in their duty as the Proper Officer to ensure the smooth running of the Parish Council;
- To provide support to the Feering Community Centre CIO Charity Secretary in their duties for the Sole Trustee;
- Reporting to the Parish Clerk
- Duties may vary from time to time without changing the general character of the role or level of responsibility entailed
- Any other duties commensurate with the grading of the post.

**Specific Duties and Tasks**

**Parish Council**
- To assist the Parish Clerk in preparing for meetings;
- To assist the Parish Clerk by attending Parish Council / Committee meetings in their absence and drafting minutes for these meetings;
- To assist the parish clerk in preparing reports, undertaking research and drawing up proposals for consideration by the Parish Council;
- To assist the Parish Clerk in maintaining Parish Noticeboards;
- To assist the Parish Clerk in the inspection of Parish Council Property and public open spaces, bringing defects and problems to the attention of the Parish Clerk;
- To attend training courses or seminars on the work and role of the Assistant Clerk as required by the Council (eg completion of the ILCA Course).
- To cover for the Parish Clerk during periods of absence;
- To carry out other related duties as required by the Parish Clerk or Council.

**Sole Trustee**
- To assist the Secretary in the preparation of Sole Trustee and Management Committee meetings;
- To assist the secretary in carrying out actions resulting from such meetings;
- To act as bookings clerk for the Community Centre and assist with the set up of online booking system;
- To assist the Clerk with the management of staff and contractors
- To assist the Secretary with organising and hosting community events
- To assist the Secretary by attending Sole Trustee meetings in the absence of the Clerk and drafting minutes from these meetings;
- To maintain the asset register on behalf of the Sole Trustee.

**Applications close at 12.00 pm on Thursday 18th April 2024.**
**Interviews will be conducted during the week of 22nd April 2024.**

**Job Types**: Part-time, Permanent

**Salary**: £13.73-£14.70 per hour

Expected hours: 15 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Work from home

Schedule:

- Flexitime
- Monday to Friday
- Weekend availability

**Education**:

- GCSE or equivalent (preferred)

Work authorisation:

- United Kingdom (preferred)

Work Location: In person

Application deadline: 18/04/2024


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