HR Officer

**JOB TITLE**: Human Resources Officer REPORTS TO: Practice Management Team Job summary: The HR Officer will warrant that all systems related to human resource management are current, effective and compliant with legislation, contribute to the ongoing success of the practice and analyse and identify any challenges for improvement. Ensure all aspects of the onboarding process are managed efficiently. Additionally, you will line manage and work with the clinical team (GPs & ANPs) to create their clinical rotas and day to day appointment availability for patients. You will liaise with the relevant teams to ensure supply and demand for patients and appointments is upheld.

You will also work closely with various universities to facilitate and host general practice medical students. Establish and follow a work pattern to meet pre-determined deadlines. Prioritise tasks to ensure accuracy of HR system, documentation, and payroll inputs. Resolve employee queries, acting as a liaison between HR and payroll teams.

Generate essential HR documents, such as contracts of employment. Ensure accurate data for payroll processing, adhering to relevant policies and procedures. Manage staff changes within the HR and payroll systems. Maintain attendance records for sickness and absence.

Safeguard data in HR systems, ensuring compliance with Data Protection Act. Maintain confidentiality and adhere to organisational policies. Provide written and verbal advice, support and guidance to managers and staff for all aspects of HR. Ensure all aspects of the onboarding process are handled effectively and in a timely manner.

GENERAL To work within the guidelines and policies of the Practice. To ensure that statutory requirements are always met and to implement practice policies, as directed by the Practice Management. To ensure that safe systems of work are practiced and that the agreed health and safety policies are adhered to. To be aware of the responsibility of every employee to have regard for safety for him or herself and others at work in the Health and Safety at Work Act.

To be conversant to with the practice fire regulations. To work closely with GPs, nursing and office staff to ensure the smooth running of the practice, reporting any problems encountered to the appropriate person. Successful completion of mandatory e-learning. Undertaking any training requirements, attending training sessions.

Participate in education and training and the induction of all members of the practice staff where appropriate. Personal development will be encouraged and supported by the Practice. It is the individuals responsibility to remain up to date with recent developments within the practice and the NHS. Confidentiality: In the performance of the duties outlined in this job description, the post-holder will have access to confidential information relating to employees and their personal information.

They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Employees will entrust in the HR officer that they can freely seek advise and disclose information. Employees should feel comfortable and ensured that the information they discuss is help to the highest confidential standard.

Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Health & safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines. Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.

Making effective use of training to update knowledge and skills. Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards. Actively reporting of health and safety hazards and infection hazards immediately when recognised. Keeping own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role.

Undertaking periodic infection control training (minimum annually). Reporting potential risks identified. Demonstrate due regard for safeguarding and promoting the welfare of children. Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is c