Administrator
6 months ago
The safe recruitment of staff in Amber is the first step to safeguarding and promoting the welfare of children and young people in our care. Amber is committed to safeguarding and promoting the welfare of all children and young people in its care. As an employer, Amber expects all staff and volunteers to share this commitment.
**Job Title - Administrator**
**Responsible to - Service Manager**
**Summary of Position**
As Administrator you will be the first point of call for everyone visiting Amber. You must be able to communicate well with people from all walks of life and be able to operate in a busy office environment.
**Primary Responsibilities, Tasks and Duties**
- Creates a positive first impression and experience for all who visit or contact our organisation.
- To meet and greet young people who may be accessing the service as potential service users and existing service users, families, professionals and other services, organisations and visitors.
- To ensure that every guest or visitor is signed in and out of the Centre to ensure health and safety and fire management compliance.
- To support young people with the completion of their Housing Benefit and DWP claims.
- To set up files for each young person who joins the service and to close these down when they leave.
- To update the young person’s’ file and records with any action taken.
- To collect weekly service charges from the service users and keep their Team Leader, Centre Manager and Senior Team Leader informed of any debts or non-payment.
- To monitor Housing Benefit and ensure The Amber Foundation are receiving the correct monies
- To input and maintain our internal database, and produce reports for the Centre Manager, Accounts Department or others as and when required.
- To manage the centre’s petty cash and ensure that internal policies and procedures are followed by recipients of funds.
- To process payment of invoices and other payments as required.
- Ordering of resident medication.
- Managing resident money requests including the rent deposit scheme
- Pro-actively maintains office supplies and equipment and places orders of these as and when required (e.g. paper and toner).
- Greets callers in a pleasant manner and provides clear and accurate information over the phone; directs them to proper location/person and takes clear written messages.
- Assists with all general administrative tasks
- Prepares outgoing post, sorts and distributes incoming post
- To disseminate information to other colleagues and staff as required, including producing, duplicating and distribution of materials
- Maintains an active knowledge of the need, interests, goals and progress of all served; make connections to the young people, programme and resources they need
- Take responsibility for problems and follow the proper processes to ensure positive outcomes
- Supports a clean, safe and organised environment for all.
- Upholds the organizational standards for delivering the best quality programs and services to young people in crisis.
- Actively communicates the excellent work of the The Amber Foundation in the community
- Builds strong relationships with our service users, colleagues and other professional agencies and services at all times.
- Uses proper and positive interpersonal skills in all interactions
- To ensure that all staff are made aware of any changes / updates in policy and that the Amber Policies and Procedures Manual is updated locally at the Centre.
- Goes “above and beyond” in service to all every day
- Produces weekly and monthly reports for Finance including Petty Cash reconciliations, DWP sheets, IOU Savings spreadsheets, any credit card receipts/ delivery notes/ CAPEX forms etc.
- Process and file documentation including vehicle documents, birth certificates etc.
- Ensure access to systems and spreadsheets is controlled /maintained and that confidentiality is adhered to.
- Any other duties as required.
**Essential Experience**
Proficient in the use of IT including outlook, excel, and word
Basic accountancy skills
Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
Excellent verbal and written skills to provide clear and concise information to visitors and callers.
Must be able to handle more than one thing at a time.
Excellent customer service skills
Experience of working within the charity sector and/or supported accommodation.
**Skills/Knowledge**
Friendly and personable demeanor with an excellent telephone manner
Basic accountancy skills
Strives to meet or exceed goals and deliver a high-value experience for members.
Makes sound decisions based on input from others, data, and feedback.
Knowledge of the welfare system including housing benefit claims and DWP claims and entitlement.
**Personal Qualities**
**It is Amber’s responsibility for safeguarding and promoting the welfare of all children an
-
Unit Administrator
4 weeks ago
South Molton, Devon, United Kingdom Royal Devon and Exeter NHS Foundation Trust Full timeAbout the Role">The Royal Devon and Exeter NHS Foundation Trust is seeking a highly organized and self-motivated Unit Administrator to join our team in the Intensive Care Unit at North Devon Hospital. This varied role will involve Ward Reception duties, administrative support to the Senior Nursing team and Unit Matron, clinic organization, and attending and...
-
Payroll Administrator
6 months ago
South Molton, United Kingdom M. Way & Son (Transport) LTD Full time**Required Skills and Experience** - General administration skills - IT skills with basic familiarity of Word and Excel - Knowledge of Sage Payroll, Sage Accounts, VAT and general accounts experience would be an advantage - Flexible and adaptable person who wants to be part of an enthusiastic team - Knowledge and experience of complete payroll processing is...
-
Dental Practice Administrator
6 days ago
South Molton, Devon, United Kingdom Portman Dental Care group. Full timeRole SummaryWe are looking for an experienced Dental Administrator to join our team at Whitehall Dental Practice in South Molton. This is a fantastic opportunity to work in a well-established practice providing care to a private patient base.About the JobYou will provide administrative support to our dental team, ensuring excellent patient care and...
-
Agriculture Sales Administrator
7 months ago
South Molton, United Kingdom Stags Full timeAre you looking for a new opportunity with a long-established company based in the South West? We are looking for an Agricultural Sales Administrator in our growing Online & On Site Sales department based in South Molton. **The Job** We are seeking an Agricultural Sales Administrator to assist in running the firm’s Online & On Site Sales. The department...
-
Payroll Administrator
6 months ago
South Molton, United Kingdom Azets Full timeAbout us Are you interested in working for a rapidly evolving company?; Want a career where no two days are the same?; Want to be supported by a learning and development team as you grow? The role Azets are a leading firm of Accountants and Business Advisers operating across the UK, Ireland and the Nordics, we have over a wide network of...
-
Ward Administrator
1 month ago
South Molton, United Kingdom Royal Devon and Exeter NHS Foundation Trust Full timeRole Summary An exciting opportunity has become available to work as the Ward Administrator for the Intensive Care Unit at North Devon Hospital. This is a varied role involving Ward Reception duties, Administrative support to the Senior Nursing team and Unit Matron, some Clinic organisation as well as attending and minuting Departmental and Regional...
-
Emergency Department Administrator
1 month ago
South Molton, United Kingdom Royal Devon and Exeter NHS Foundation Trust Full timeRole Summary We are looking for an enthusiastic individual to join our friendly team as an ED Administrator. The role will be to provide quality /7 administrative support to the Emergency Department and will include both ED Reception and Patient Flow Coordinator cover. About the Role For more information on the Job Description and...
-
Warranty Administrator
6 months ago
South Molton, United Kingdom ANDREW SYMONS LTD Full time**About the Role** We have an exciting new opportunity for an individual to join our growing Central Service Warranty team. This is a fantastic opportunity for someone to join a highly successful and growing organisation. Working within our small and friendly Warranty team, your key role will be to assist in processing warranty claims to ensure all...
-
South Molton, United Kingdom Royal Devon and Exeter NHS Foundation Trust Full timeRole Summary We are looking for a friendly and hardworking individual to join our Homecare team serving around 2, patients across a wide range of clinical specialities. Homecare services are a vital part of providing the best care for patients with chronic long-term conditions. The Homecare Pharmacy Department is responsible for the processing...
-
Ward Manager Assistant
4 weeks ago
South Molton, Devon, United Kingdom Royal Devon and Exeter NHS Foundation Trust Full timeAbout Us">The Royal Devon and Exeter NHS Foundation Trust is a leading healthcare provider in the South West of England, delivering high-quality patient care and innovative services to over 400,000 people across Northern, Eastern, and Mid Devon.Our MissionWe are committed to delivering exceptional patient care, reducing health inequalities, and improving...
-
Weighbridge Operative
6 months ago
South Molton, United Kingdom SWM & Waste Recycling Ltd Full time**Definition**: To provide efficient and effective weighbridge operations for the depot, whilst also delivering key administration tasks for the Depot Manager. **Purpose**: To ensure the smooth operation of the weighbridge facility, acting as point of contact for customers to the depot. Responsible for ensuring all legal obligations/regulations and company...
-
Dental Care Professional
6 days ago
South Molton, Devon, United Kingdom Portman Dental Care group. Full timeJob OverviewWe are seeking a highly skilled and patient-focused Dental Administrator to join our team at Whitehall Dental Practice in South Molton. As a valued member of our staff, you will provide exceptional care to patients while building strong relationships with colleagues and patients alike.About the RoleYou will be responsible for providing...
-
Intensive Care Coordinator
4 weeks ago
South Molton, Devon, United Kingdom Royal Devon and Exeter NHS Foundation Trust Full timeAbout Our Team">We are a small, friendly unit who work very much as a team, but you will also be required to use your initiative in your daily work in order to best provide an excellent service to our patients and their relatives as well as the ICU staff and the other members of the multi-disciplinary team.What We OfferWe offer a competitive salary of...
-
Administrator
13 hours ago
South Shields, United Kingdom CV-Library Full timeWe are looking for an Administrator to join the team of a well stablished organisation in the South Shields, offering a temporary contract and great opportunity to expand your administrative experience. Administrator Monday to Friday £13-13.50ph South Shields Temporary - 12 weeks As an Administrator, you will be expected to: * Carry out general data...
-
Administrator
3 weeks ago
South Cheriton, United Kingdom Compass Uk & Ireland Full timeSeason your career as an Administrator We're recruiting an experienced Administrator who is friendly, adaptable and can confidently manage general administrative duties for Defence on a part time basis, contracted to 20 hours per week.
-
Building Control Technical Support Officer
6 months ago
South Molton, United Kingdom North Devon Council Full timeTo provide effective and efficient administrative, clerical and technical support to the Building Control Service. To act as the first point of contact for the service providing excellent customer service through the handling of telephone calls, face to face customer contact and written correspondence. To ensure the accurate, reliable and efficient...
-
Administrator
2 weeks ago
South Cheriton, United Kingdom Compass Uk & Ireland Full timeSeason your career as an Administrator For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.We're recruiting an experienced Administrator who is friendly, adaptable and can confidently manage general administrative duties for Defence on a part time basis, contracted to 20 hours per week.You'll be...
-
Administrator
3 weeks ago
South Cerney, United Kingdom Insight Select Full timeAdministrator / Full time / permanent / £26,750 My client, a construction company, are looking for an Administrator to join their team on a full-time permanent basis. This is an exciting opportunity to join a leading organisation in their head office team. To be considered for this role you should have at least one year of experience in an administrative...
-
Administrator
3 weeks ago
South Cerney, United Kingdom CV-Library Full timeAdministrator / Full time / permanent / £26,750 My client, a construction company, are looking for an Administrator to join their team on a full-time permanent basis. This is an exciting opportunity to join a leading organisation in their head office team. To be considered for this role you should have at least one year of experience in an...
-
Administrator
1 month ago
South Hornchurch, United Kingdom CV-Library Full timeAdministrator Rainham £12.98 per hour About the Role: Our client is seeking a proactive and personable Administrator to join their team in Rainham. This role is ideal for someone who enjoys a mix of administrative duties and has the potential to grow into a supervisory position. As an Administrator, you will play a key part in ensuring operations...
