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Coordinator I- Warehouse

7 months ago

Aberdeen, United Kingdom Valaris Full time

**Job Summary**

This position is responsible for performing a variety of administrative functions to support the Warehouse Manager.

**Principal Duties and Responsibilities**
- Coordinates and tracks department records with regards to the Corporate Document Standards and maintains organization charts.
- Responsible for processing technical documents received from purchasing department, operations and projects as needed.
- Coordinates domestic and international conference calls and make travel arrangements.
- Compiles information and generates reports; maintains financial information, records, and reports, as needed.
- Maintains and properly disseminates updated department documents, such as long-range plans, department policies and procedures, forms, etc.
- Performs a variety of administrative duties and special projects as requested by management.
- Responsible for Records Retention - consolidates, labels, monitors and coordinates shipment of all department, rig, cost center i.e. all company files to needed disposition - offsite storage, onsite storage, destruction, etc.
- Prepares daily movement report for all movement of assets incoming and outgoing.
- Monitors and supervises shipping and receiving to maintain 48-hour receipts, per company procedures.
- Prepares and confirms hazardous materials manifests for shipment to Valaris rigs
- Obtains customs clearance information as needed for weekly rig shipments.
- Responsible for creating VPNC for vendor discrepancies.
- Maintains department filing, both hard copies and electronic copies.
- Maintains all department schedules, including warehouse accountabilities, warehouse vacation, warehousemen rig assignments.
- Performs Safety Orientations and conducts Daily Tour meetings, weekly safety meeting when needed.
- Reviews and approves accounts payable invoices for correct coding; maintains and tracks the same.
- Assists with and maintains annual warehouse cost center budget
- Obtains quotes, orders, maintains and tracks all facility and operating supplies, repairs and maintenance.
- Maintains the On-Call schedule for the department.
- Performs other duties as may be assigned.

**Qualifications / Experience**
- Bachelor’s degree from accredited college or university preferred
- Minimum of 1 year experience in a similar role or business area

**Skills & Experience**
- Possess strong interpersonal and organizational skills
- Strong attention to detail
- Competent in handling sensitive and confidential information
- Proficient in Microsoft Office suite/PeopleSoft experience a plus
- Must be able to lift, carry, and move up to 50 pounds

About Us
- At Valaris, our core purpose is to provide responsible solutions that deliver energy to the world. Our purpose is the driving force that defines us as a leading organization in our industry. Our diverse fleet of ultra-deepwater drillships, versatile semisubmersibles and modern shallow-water jackups is capable of meeting a wide spectrum of customers’ well program requirements. Our rig fleet is among the most technologically advanced in the industry and our well-trained crews perform at the highest levels in the most challenging offshore environments. With an unwavering focus on safety and dedicated employees, we provide innovative solutions and aim to deliver excellence in everything that we do.