Receptionist

2 weeks ago


London, United Kingdom Adecco UK Full time

Receptionist (6 month ftc)

Piccadilly Circus (full time in office)

26k
- Responsible for smooth running of reception and switchboard. Attending to the incoming and outgoing calls through the switchboard (Nortel Meridian)
- Reception duties, including receiving guests and ensuring that they are attended to, offering refreshments (when required - especially in the absence of the office assistant) and informing the Executives concerned
- Record keeping, Business Card cataloguing, when required
- Assist with the maintenance of database when required
- Appointment's diary keeping, if required
- Preparing daily charts of incoming and outgoing telephones/ appointments in the prescribed format
- Receiving incoming mails/couriers and handling outgoing mails/couriers/post and keeping a record thereof and verify them when the invoices are received
- Internal mail distribution as and when required
- Ordering transport/ courier as required and keeping a record for verification purposes when invoices are received
- Attending to ordering and receiving of office supplies - stationery and printing, office supplies, refreshments etc or any other purchases when required. Checking delivery notes and invoices for accuracy
- Faxes/ photocopies - to ensure that they are in working order, reporting faults when necessary
- To make sure the reception area is always kept neat, tidy and presentable for welcoming guests
- Any other matters that may be needed for smooth running of the administration
- Assist with organising office conferences, receptions, and other special events (dealing with invitation/ response cards, greeting cards, welcoming and looking after guests, etc may be required)
- Ensuring that corporate brochures are fully stocked on the Reception guest table.
- Help with Visitor Pass if required
- Prepare a detailed, but timely, handover of tasks and outstanding duties to incoming receptionists whether these are internal or external, permanent or temporary staff
- When required, amend bookings of meeting rooms on behalf of staff, including
- cancellations, change of rooms, capacity and refreshments.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Mia Skipper


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