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Property Administrator

4 months ago

Gloucestershire, United Kingdom Acquire Recruitment Full time

Acquire Recruitment are pleased to offer a Property Administrator vacancy on behalf of our newest client based near Bourton on the Water.

The main responsibility for this role is to work with our RICS Property Director, overseeing the day-to-day running of the office with the ability to build effective working relationships at all levels whilst operating with high integrity and diplomacy, be dependable, resilient, and have a positive and a can do attitude.

This role involves all the administrative challenges of supporting a business, handling diverse projects and programs. To carry out property administrative activities and services so as to maintain and supervise the portfolio of properties to achieve the highest levels of service in accordance with companies agreed business standards.

**Duties include**:

- Assisting with the day to day management of the portfolio of properties and thereby the relationship between the Company, Tenants and Clients.
- Assisting with the provision of a full cycle Property Management service to a geographically varied portfolio including property viewings, lease deals, site inspections, acquisitions, assisting with budgets, managing works, dilapidations, issuing legal notices and dealing with contractors.
- Site inspections; circa 1 or 2 days a week on the road.
- Supplier Management involving ensuring works and contracts are being carried out to the standards required and within agreed timescales.
- Liaising and keeping track of contractors working on various renovation, refurbishment, and repair projects across the portfolio, whilst minimising disruption to tenants.
- Management of site provisions & services.
- Tenant Management including working with the Property Manager and assisting with & handling viewings, lease signing and key handovers.
- Carrying out end of term property checks, managing dilapidation works and key returns.
- Compilation, issuing and management of Lease’s, Licences, and other associated documentation.
- Keep up to date property records on company IT system.
- Working with the Directors and the Property Manager on projects as required.
- Have a in interest in the property industry with a specific interest in commercial, office and retail sectors.
- Excellent organisational and communication skills both written and verbally.
- Effective office management skills.
- Thrive on a variety of responsibilities.
- Ability to prioritise key tasks and schedules.
- IT Literate.
- Reliable and flexible.
- Attention to detail.
- Have a friendly and positive outlook.

**Skills and Qualifications**:

- Ideally educated to degree level; or established/proven experience in similar position/environment as required by the position.
- Experience within the property and / or operations / facilities and contract management.
- Ideally with experience / understanding of legal regulations and leases.
- Strong literacy and numerical skills.
- Competent in Microsoft Office; word, excel.
- Experience in Xero Accounting Software would be beneficial.

Other Information:

- Salary: - £26,000 - £30,000pa dependant on qualifications and experience.
- Permanent contract
- Working hours are 9am - 4pm Monday to Thursday/ 9am - 1pm on Fridays.
- Pension Contribution
- 20 days holiday + 8 bank holidays

If you feel that you have great communication skills, time and task management skills, coordination skills, can work symbiotically as part of a small team, have an eye for detail and have a real passion for property, don’t miss out, APPLY NOW

**Job Type**: Permanent

**Salary**: £26,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Free or subsidised travel
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- Are you an experienced Administrator with demonstratable ability to multi-task and manage workloads?
- Do you have experience as an Administrator within the property industry?
- Do you have an understanding of the legal aspects and responsibilities of working in the property industry?
- Do you have any experience in administering business operations?

Work Location: In person