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Business Administration Assistant

4 months ago

Cardiff, United Kingdom Transport for Wales Full time

**Who we are**

**Join Our Journey - Together we will Make it Happen**

Here at Transport for Wales we are preparing for the future. We will be building new stations, introducing new trains, and transforming the rail network across Wales and the Borders. This brings opportunity - for Wales’ economy, and for you.

Our vision is to create a world-class railway that will enable Wales to prosper for generations to come. But achieving this depends on the quality of our 2600+ people and the environment we create to enable them to succeed.

**Role responsibilities**

We are currently recruiting for a Business Administration Assistant to join our Planning & Performance Team on a permanent basis. You will provide support to both the Planning and Performance Director and Operations Director, as well as the immediate team, across a range of administrative and organisation requirements.

Responsibilities will include but not be limited to:

- Key support to Company Conf call (formerly TCG), including - circulating papers for review/endorsement, record keeping of decisions and other governance elements.
- Supporting Directors and Heads of department with minute taking, action tracking, businss plans including periodic and adhoc reporting and some Incident reviews
- Provide critical support to CC meetings, minute taking, record keeping of TU notes/minutes.
- Assisting BAU and wider team additional work - Timetable working group, organise, attend and note take for the Directors weekly team mtgs and Operational Resource workshops.
- Provide administrative support include note taking and diary management.
- Organisation of events, conferences; meeting rooms, hotel bookings, reservations; and travel tickets for the team.
- Create all purchase orders and follow end to end process, ensure approval, as well as setting up new suppliers.
- Creating and maintaining financial trackers to monitor expenditure for the whole function.

**_Essential requirements to be considered for this role: _**
- Experience of achieving deadlines and maintaining attention to detail
- Excellent communications skills, with the ability to build relationships with multiple stakeholders
- Well organised, with good planning skills
- Knowledge and experience of finance processes, including accurately raising purchase orders and settling invoices
- Ability to work in a fast-paced environment and manage own workload flexibly

**Welsh Language Skills**

Transport for Wales Rail Limited supports and promotes the use of the Welsh Language by employees and will encourage them to develop, improve and maintain their Welsh Language skills.
We fully support staff who want to improve their Welsh language skills, and personal development for Welsh Language skills are offered in a variety of ways such as online learning, classroom courses and funding attendance at local community courses.

**Equal Opportunities**

At Transport for Wales Rail Limited we value diversity. It makes us stronger, helps us understand our customers better, make better decisions and be more innovative. Everyone’s different and has their own perspective so we’re building a diverse team that mirrors the communities we serve. Through this we’re determined to be one of Wales' leading inclusive employers. We’re creating an inclusive transport network that everyone in Wales can be proud of.

**Next steps**

Does this role sound like the opportunity you are looking for? Do you want to find out more? See attached Job Description for further details.