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Part-time Accounts Assistant

3 months ago

Coleraine, United Kingdom Eakin Healthcare Group Full time

**ABOUT THE ROLE**

Reporting into the Finance Manager Accounting, the Accounts Assistant will carry out accurate accounting procedures and meet the targets and deadlines required of the department by the business and external bodies.

**KEY ACTIVITIES**
- Reconciliation of daybooks to remittance posting via sales ledger receipts.
- Ability to view customer accounts and deal with credit requests.
- Allocation of invoices to credits and/or receipts.
- Credit control review in line with company policies.
- Matching/reviewing of invoices to delivery notes.
- Processing invoices to accounts package.
- Reconciliation of creditor statements at month end
- Set up BACS payments as requested.
- Processing of journals to the nominal ledgers.
- Reconciliation of nominal ledger balances to sales and purchase ledger control accounts.
- Recognition of invoices and VAT treatment assessing whether allowable or reclaimable and carrying out the correct coding of disallowable spend.
- Maintenance of the cheque journal and petty cash books.
- Filing/retrieving of documents.
- Analysis of carriage costs incurred by the company.
- Aiding with the preparation of Invest NI grant claims.
- Assist with retrieving and putting information together for the annual audit.

**Other**
- To adhere to the company’s Equal Opportunities policy and Dignity at work policy in all activities and to actively promote equality of opportunity wherever possible
- To be responsible for your own health and safety and that of your colleagues, in accordance with the company’s’ Health and Safety policy
- To adhere to the company’s Quality policy and Environmental policy
- To undertake other duties as may be reasonably required

**KEY SKILLS**

**Essential**
- Strong IT and Excel skills are required
- Diligent and able to work efficiently with attention to detail, within required timescales
- Good communication skills
- Strong interpersonal skills

**Desirable**
- Experience of Microsoft Dynamics Navision
- Experience in managing credit control

**KEY WORKING RELATIONSHIPS
**Internal**
- Finance Team
- HR Team
- IT Team
- Managers and general personnel

**External**
- Auditors
- Banks
- Suppliers
- Customers
- Ad hoc external stakeholders

***

**ADDITIONAL INFORMATION**
- There may be a requirement to travel to other Eakin Healthcare sites from time to time
- 30 hours per week / 4 days per week

**COMPETENCIES**

***

**Problem solving -** Generates and promotes solutions. Sees clearly which is the best way forward. Able to make decisions and commitments within appropriate time frame.

**Resilience -** Can work under pressure, remains calm, thinks clearly and manages emotion under pressure. Addresses issues without being aggressive or controlling and can easily bounce back from setbacks. Is open to feedback and doesn’t dwell on past events.

**Team Working -** Enjoys participating in group activities and likes to work in close proximity with other people. Is ready to collaborate with and support others and is willing to co-operate and compromise for the overall good.

**Analytical -** Enjoys analysing qualitative data but also considers quantitative and seeks to identify and explore they key elements in information before making commitments. Tends to like to use facts and figures when planning and reporting and is concerned about accuracy and detail.

**Information Gathering -** Enjoys dealing with and refers to factual data. Likes to be well informed and drills down into details. Prefers to access wide range of information and opinion before making decisions and when solving problems.

**Planning and Organising -** Thinks things through well in advance and maps out future activities, taking the key stages and requirements into account. Likes to monitor to ensure that things are implemented and delivered effectively.

**Quality Orientation -** Is precise, pays attention to details, checks things and ties up ‘loose ends’. Has a strong conscience about getting things right and seeks to ensure that decisions and solutions do not involve undue risk, adheres to policy and standards.

**Oral Communication -** Talks readily and confidently to people, expressing themselves with obvious ease. Speak out and makes themselves heard, often playing a leading and influential role in debate and discussion.

**Interpersonal / Influencing -** Deals with other in a convincing way that leads to gaining agreement without relying on hierarchy and shows sensitivity to working relationships. Doesn’t give up easily in the face of opinions that differ from their own. Influences others to reach conclusions and gain agreements.