Receptionist (Part-time)

3 weeks ago

Felixstowe, United Kingdom Port of Felixstowe Full time

**Receptionist**

**The Role**

Hutchison Ports (UK) - Port of Felixstowe is the largest deep-water Port in the UK and to support our continued development and growth we are looking to recruit a Receptionist to join our Procurement team.

Reporting to Head Receptionist, this role will consist of providing a professional reception, mailing and telephone services to Port visitors and employees in an efficient and pleasant manner at the Port of Felixstowe.

This role is part time (25hrs per week). It will require working a week of morning and afternoon shifts.

**Key Requirements**
- Register visitor requests on the computerised system and issue visitor ID Security Passes in accordance with the IDACS visitor pass procedure.
- Contact appropriate personnel when visitors arrive
- Undertake clerical duties
- Promptly answer the switchboard and transfer to company personnel Update names/titles/telephone number on the switchboard telephone director when notified of leavers/starters
- Ensure compliance to all procedures, standard operating practices, policies, with recommendations for action and continuous improvement.
- Arrange the collection of special delivery packages.
- Sort incoming external and internal mail regularly into various locations and areas for delivery.
- Frank outgoing mail by department code ready for collection by outside couriers.
- Prepare documentation for consignments for collection by outside couriers.

**Who are we looking for?**

Suitable applicants should meet the following criteria:
Essential:

- Ability to deal with staff and visitors in a professional manner.
- Provide a good level of support to others in the organisation and offers a positive, proactive approach.
- Able to readily support change within role and proactively look for efficiencies.
- Strict confidentiality.
- Polite and courteous telephone manner.

Desirable:

- Experience of a similar environment, switchboard experience.
- Effective communication skills.
- Ability to prioritise.

Hutchison Ports is committed to creating and developing an inclusive work environment with a diverse workforce. We will consider all qualified applicants and encourage discussion about flexible working opportunities. We offer a supportive, community environment and have recently been awarded Chartered status by Women In Maritime. We have our own Women’s Network, offer leadership, mentoring and role specific training.

**Job Types**: Part-time, Permanent
Part-time hours: 25 per week

**Salary**: Up to £16,574.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Yearly bonus

Work Location: In person

Reference ID: 9730

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