Facilities Coordinator

Provides administrative support for the Facilities Department. Researches, evaluates and coordinates outside service contractors that involve, but not limited to, janitorial services, vending services, grounds keeping and campus aesthetics. Monitors and provides reports on facilities budgets, capital expenses and site leases. Inputs, monitors and tracks facility related purchase requisitions. Provides backup support in coordinating internal service requests and the security system

**ESSENTIAL RESPONSIBILITIES**
- Provide proactive facilities support to EMEA locations (particularly where there is no local representation) in relation to the operational property services and operational related issues including, but not limited to, cleaning, maintenance, handyman services, confidential waste
- Communicate with various local authorities (utilities, roads), etc, for facility related issues
- Assist with preparation, analysis and reporting on facility budgets, capital expenses, rent, CAM, property taxes & insurances.
- Communicate with maintenance technicians on service requests & assign helpdesk tickets
- Perform routine walk-throughs of buildings & grounds to determine maintenance needs
- Provides administrative support to the Facilities Department, process and track facility related purchase orders, maintain files etc.
- Investigate and resolve client requests/complaints
- Undertakes facilities related projects including preparing costs for these projects
- Order office supplies
- Promotes a positive and proactive image of the Facilities function at all times
- Engage with all vendors and Site Leads as appropriate to ensure excellent facilities service delivery, escalating any issues/failures to the Regional Facilities Manager - EMEA
- Other duties as assigned.

**SKILLS**

**Essential**
- Excellent communication skills, able to communicate with all levels of employees, suppliers and the global real estate team
- Professional, committed, conscientious, pro-active and innovative
- Strong focus on attention to detail
- Prior client facing experience
- High level of computer skills including SAP, Word, Excel and PowerPoint.
- Experience in managing budgets.
- Budgetary experience, finance acumen.

**Desirable**
- Language skills.
- Ability to negotiate with contractors on costs and scopes of work.

**EXPERIENCE**

**Essential**:2-5 years’ experience in an office administration / facilities position

**Desirable**: Previous experience of working with remote sites

**QUALIFICATIONS**

**Essential**:
Good level of general education

Appropriate work-related experience

**Desirable**:
Qualification in facilities management / project management