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Administrator

4 months ago

Warrington, United Kingdom Lagan Airport Maintenance Ltd Full time

**Lagan Airport Maintenance Ltd (part of the Lagan Specialist Contracting Group) are recruiting for a Part-Time Administrator to join our small, dedicated, enthusiastic team.**

**Company**:Lagan Airport Maintenance Ltd

**Job Type**:Part-Time, Permanent

**Location**:Rufford Court, Warrington

**Reporting to**:Operations Planner/Office Manager

**Company Overview**

Lagan Airport Maintenance Ltd (LAML) part of the Lagan Specialist Contracting Group is a multi-disciplined specialist maintenance contractor working primarily in, but not limited to, the Airports, Ports, Defence and Construction sectors.

Working on civil and military airfields LAML undertake all aspects of air-side and land
- side airport infrastructure maintenance regularly providing support and services direct to clients and principal contractors as well as internal support on Lagan Aviation & Infrastructure projects.

**Role Overview**

You will provide office-based administrative support to the wider LAML Team as a whole but will primarily support the LAML Operations Planner and LAML General Manager. We are flexible as to how many hours you will work and how these are worked but we envisage 21-24 hours per week. Working pattern and hours of work will be discussed at interview.

**What you’ll do**
- As Office Administrator your role will and responsibilities will include, but not limited to: _
- Opening and dealing with post.
- To assist with raising Purchase Orders for plant and materials as required for projects and communicating order requirements with our suppliers.
- Booking hotel and travel arrangements for the Team either direct or via the in-house travel company and communicating this information internally.
- Ensuring our price list for materials is maintained up to date with any price changes recorded.
- To log fuel allocations from Reflow Fuel receipts so that fuel expenditure is costed to the correct projects.
- To assist with works & resources scheduling on our Reflow workforce management system and ensuring maintenance/compliance with Reflow.
- To log/download job sheet information from Reflow for the centralised LAML Job Sheet Diary.
- Ordering PPE, ensuring PPE receipts are issued and signed for by personnel and Maintaining a log of PPE stock in the unit.
- Responsible for uploading and recording training information on the internal Docuware system and the LAML Training Matrix.
- Researching suitable training courses and availability and making the necessary bookings in conjunction with the General Manager/Operations Planner.
- Ensuring sub-contractor hours are logged for the monthly HSE reports.
- To assist the Operations Planner in maintaining and updating costing sheets for all operational jobs ensuring all job-related costs are recorded at the time of order to allow accurate monthly cost accruals.
- To assist the General Manager with monthly cost valuation reports where required.
- To ensure the Sub-Contractor & Supplier insurance logs are kept uptodate requesting insurance renewals where required.
- To assist the General Manager with updating accreditation renewals such as Constructionline, Safe Contractor and completing pre-qualification questionnaires with Company information.
- To assist the General Manager in ensuring all integrated management system records remain up to date and ready for audit inspection eg calibration register, document amendment register, Non-Conformance log.
- To assist the General Manager with updates to the LAML website and Linked In posts and associated social media.
- Undertake filing activities in the LAML unit, ensuring paper site records are archived/scanned onto the internal Sharepoint folders upon completion of projects.
- To obtain waste disposal quotations as required under guidance from the LAML General Manager.
- Any other reasonable duties which may be required suited to your ability and experience.

**What you’ll bring**
- Your main skills, experience and qualifications for the role will include: _

**Essential**
- Previous work experience in a similar role
- Ability to work on your own initiative
- Ability to communicate effectively both written and verbal, at all levels
- Organised and Self-Motivated
- Flexible approach to working patterns
- Ability to work to and meet deadlines
- Willing to undertake training qualifications as the needs of the business grow

**Desirable**
- Knowledge of Coins Accounting System
- Business Administration NVQ Level 2
- Competent in using and creating excel spreadsheets
- Experience in supporting company social media platforms

**How we’ll reward you**

We offer a competitive salary plus we’ll provide a wide selection of lifestyle offers, services and support designed to help you manage and balance your work/life priorities.

Our Core Benefits include:

- Employer Pension Contribution
- Life Assurance
- Generous holiday allowance, increasing each year of your first five years in service
- Health Shield Cash Plan & Employee Assistance Progr