Admin Supervisor Dental X-ray Protection Services

2 weeks ago

Leeds, United Kingdom the smartlist Full time

**National World / Smart Hire are advertising on behalf of UK Health Security Agency.**

**Admin Supervisor (Dental X-ray Protection Services)**

**Job summary**

**As the Admin Supervisor your main responsibilities will include**:

- Overseeing and supervising work in the Dental X-ray Protection Services (DXPS) admin office, ensuring an effective sharing of the workload and a smooth workflow.
- Prioritising routine tasks and monitoring staff performance against output targets to ensure that deadlines are met.
- Assisting with the full range of admin tasks within the DXPS admin office; as a supervisor this will include tackling any atypical issues associated with the routine tasks.

**Job description**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Monitoring and planning the workflow in the DXPS office:

- Ensuring that there is effective administrative support for the range of duties required
- Continually reviewing procedures to ensure that work is carried out in the most efficient manner
- Regular communication with DXPS Service Managers and contribution to DXPS group meetings
- Supervision of the DXPS admin team.
- Overseeing the routine financial aspects of DXPS admin, including use and supervision of the money and people services (MAPS) system.
- Overseeing the issuing of contracts to both dental trade companies and dentists.
- Carrying out the full range of admin functions within the DXPS office as required; this includes assisting with the tasks carried out by the other members of the admin team.

**Person specification**

**Essential**
- Substantive experience in business and administrative support
- Demonstrable ability to supervise others
- Experience of effectively working with a range of office software including Microsoft Word, PowerPoint, Excel and Teams
- Ability to work well under pressure and to deadlines; able to prioritise own workload as well as that of others
- Leadership skills for day-to-day control of work within the DXPS admin office
- Demonstrable ability to manage own time and prioritise workload. A clear ability to multi-task
- Capable of critical thinking on operational efficiency, creativity and innovation; confident to use own judgement and initiative but recognise when discussion with others required
- Ability to collate/analyse and interpret information and/or data
- Excellent organisational skills
- Able to participate in meetings and contribute where appropriate
- Ability to work unsupervised and to remain focused on the tasks in hand
- Ability to form good working relationships with clients and staff
- An ability to communicate effectively; formally, informally, in writing and orally to clients, UKHSA staff and external agencies
- An understanding of and commitment to equality of opportunity and good working relationships.

**Desirable**
- Relevant qualification in business and/or administration
- An understanding of the work carried out by UKHSA’s Dental X-ray Protection Services.

**If this sounds like you click the 'APPLY' button now.**

**Vacancy**: Admin Supervisor (Dental X-ray Protection Services)
**Salary**: £24,091 - £28,195
**Hours**: Flexible working, Full-time
Location: Yorkshire and the Humber
**Reference**: JS1392

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