Payroll Administrator 0.5fte

South Bank Academies Trust are recruiting for a 0.5FTE Payroll Administrator to join the central team.

You will be responsible for the day to day payroll function and supporting the monthly payroll.

We are committed to safeguarding students.

Job Description for: Payroll Administrator - 0.5FTE

**Salary**: £12,706 - £14,419 Including London Weighting Allowance

Grade: G3

Responsible to: Head of Finance, Payroll & Pensions and HR and OD Manager

MAIN DUTIES AND RESPONSIBILITIES OF THE POST

Main Purpose of the Job

To be responsible to the Head of Finance & Payroll for a range of payroll and pension duties

using the Academy integrated HR/Payroll system.

To monitor the flow of information to and from the payroll office ensuring that all data is

recorded accurately in order to ensure effective administration and processing.

Maintaining and operating integrated HR & Payroll System
- To ensure all staff are paid accurately and on time and to correct errors promptly.
- To collate and verify payroll information received from employees, including amendments to

standing data received from the Human Resource Department.
- To ensure all additions, deletions and amendments to the payroll have been correctly prepared and

to ensure correct authorisation by appropriate head.
- To ensure all payroll changes are processed effectively and promptly in accordance with defined

deadlines.
- To enter data on to the payroll system and ensure proper internal validation of that data, to amend

and update the payroll files and maintain files in an appropriate order.
- Process third party deductions in accordance with statutory regulations
- To process claims for temporary staff and overtime.
- To check validation reports to ensure that all changes have been correctly processed by the payroll

software provider and to ensure that all deductions are correctly calculated and paid over to the

appropriate external organisations such as HM Revenue and Customs, Pensions Provider, Trade

Unions or other external agencies.
- To liaise with the external Payroll software provider to resolve queries and implement changes

recommended.
- To validate BACS listings and prepare supporting documentation for making payments to

employees and other external third party payment and liaise with the Finance team in making these

payments.
- Ensure timely monthly payments of salaries to staff according to contractual obligation and

submission of monthly returns to HMRC, Pension providers and other third party returns
- Keep abreast of legislative changes and ability to interpret them correctly
- To reconcile payroll monthly reports.
- Work collaboratively with HR colleagues, providing support and advice with HR/Payroll related

matters, including integrated HR/Payroll systems.

Internal and External Contacts
- To liaise with external agencies e.g. Teachers Pensions, LPFA and HMRC to resolve routine queries.
- Liaise with Internal and External Auditors in providing evidence in relation to audits Finance
- To work with the Finance team in reconciling payroll control accounts and to resolve financial

queries and discrepancies
- Check and verify expense claims produced by finance and make payments via iTrent

General Duties:

- To comply with the requirements of Policies and Procedures.

with the Academy. Actively promote and implement the Academy’s Safeguarding Policy.
- To be responsible for the Academy Performance Development Review Procedures, participating in

the Academy’s staff development and training schemes and identifying and providing training and

development for staff to meet the requirements of their jobs.
- To be responsible for the implementation of and compliance with the Academy’s Health and Safety

policy.
- To undertake any other reasonable duties and responsibilities as may be required.

PERSON SPECIFICATION:
Qualifications:
Personal skills in English, Mathematics and ICT by holding Level 2 qualifications with a 5-year

currency (or by undertaking initial assessments at job interview stage and by achieving Level 2 within

one year of their appointment date as appropriate) (E)

Payroll Diploma or Equivalent qualification (D)

Knowledge, skills and experience:
Experience of undertaking administrative work, particularly in a team environment (E)

Experience of using the standard Microsoft Office package, particularly Excel and Word (E)

Experience of operating and computerised payroll system (E)

Experience of dealing and working directly with clients and colleagues in a service provision

environment (E)

Experience of working to deadlines and using own initiative to manage a diverse and competing

workload (E)

Experience of working within the Schools/Academy Education field (D)

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