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Executive Assistant

4 months ago

Nottingham, United Kingdom Elizabeth Michael Full time

**| TEMPORARY EXECUTIVE ASSISTANT / PA |**

**| UP TO £32,000 DOE |**

**| 37.5 HOURS PER WEEK - MONDAY - FRIDAY |**

**| NG6, NOTTINGHAM |**

**| TEMPORARY ON GOING - STARTING ASAP |**
- Our client is looking for an experienced personal assistance to support the executive team. The duties are varied; from organising meetings and minute taking, to producing complex documentation and drafting correspondence._

**Responsibilities**:

- Diary management; arranging travel, scheduling recurring routine meetings, planning and preparation of events
- Booking transport and accommodation including international travel
- Coordinating the board pack on a monthly basis; collating team updates, refreshing slides and distributing to EMT and the board
- Providing support during meetings - i.e., room booking and arranging refreshments
- Producing agendas and taking minutes in meetings, as well as completing any necessary follow up actions
- Preparing expense claims
- Managing internal communications channels such as Slack to update with regular comms such as the monthly people updates, as well as coordinating regular video updates on developments from across the business
- Coordinating the comms calendar for each business function, ensuring the relevant team members are kept updated
- Assisting with ad-hoc administration tasks for EMT as required such as approval processes
- Preparation of documentation for other meetings as/when required

**Experience/Skills/Attributes**:

- Experience in delivering excellent customer service
- Excellent interpersonal skills
- Reliability and discretion
- Previous experience of being a Personal Assistant
- Ability to prioritise
- Strong organisational skills
- Ability to communicate effectively - both verbally and written
- Excellent attention to detail
- Ability to meet deadlines
- Ability to work on own initiative
- Confidence in using Microsoft Office software

**Job Types**: Full-time, Temporary contract

Pay: £25,000.00-£32,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Nottingham: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: NR957