Billings Coordinator

2 days ago


London, United Kingdom Marks Sattin Full time

**Billings Coordinator - London**

Seeking a Billings Coordinator on a 6 month fixed term contract starting in January within a Legal company based in Central London. In this role, you will be assisting with WIP management, raising invoices accurately and in a timely fashion, allocating receipts received, and chasing for overdue bills.

**Scope of Job**:
***
- Assist Matter Managers on managing their WIP throughout the life of their respective matters, providing ad hoc reports and reviewing regularly
- Reallocate or write off time recorded across matters where requested
- Where overlap is required, ensure that the Purchase Ledger is accurately maintained and disbursements and expenses are coded promptly and correctly to matters
- Ensure invoices are raised in accordance with our internal billing requirements, on time, and accurately that meet the needs of our clients, allowing them to swiftly pay them
- Ensuring VAT is treated correctly on all bills

**Responsibilities**:

- WIP management - reallocating/writing off time, analysis of WIP recorded
- Invoicing - raising periodic bills at the request of Matter Managers, and ensuring all bill that should be done each month is posted.
- VAT compliance - ensuring we remain compliant with HMRC regulations
- Sending Bills - ensure bills are sent out to clients within 2 days of posting
- Credit Control - chasing down and allocating receipts for outstanding bills raised. Keeping comprehensive notes on progress made to date.
- Credit cards - coding and posting monthly credit card expenses to matters
- Disbursement ledger - assist the expense management team in coding and posting disbursements to matters so they can be included on bills.
- Purchase orders - allocating supplier POs to our invoices to ensure payment is not delay. This can be on external systems.
- Responsible for posting client/office receipts daily and notifying relevant people
- Client to office transfers (CTOs) - collating information and processing client to office transfers regularly, including payments in line with the SRA guidelines.
- Responsible for the monthly closure of Billing and assist with WIP valuation

**Requirements**:

- History of working with international clients and VAT
- Have a logical, and organised mind-set and are good with numbers
- Great interpersonal and communications skills
- Excellent attention to detail
- Good team working skills, ability to collaborate with others easily
- The ability to work to strict deadlines
- High proficiency in Excel


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