Assurance Officer

2 weeks ago

Birmingham, United Kingdom Independent Office for Police Conduct Full time

**Details**:
**Reference number**:

- 275925**Salary**:

- £26,010**Job grade**:

- Other**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support
- Knowledge and Information Management
- Legal Services**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Cardiff, Sale, WakefieldAbout the job

**Job summary**:

- The Data Protection and Freedom Of Information team is responsible for making sure we stay compliant around data laws and regulations.**Job description**:

- To work with Information Asset Owners and the Data Protection Assurance and Reporting officer to learn more about how information assets are used in their respective areas, and identify key trends
- Attend local team meetings to share updates provided by the Data Protection Officer, or Data Protection Assurance and Reporting Officer.
- Following local team meetings provide feedback from the local teams, or pass on advice requests to the DPO or Data Protection Assurance and Reporting Officer
- Provide support to the Information Asset Owners in relation to their quarterly assurance reporting obligations e.g. reminding them of reporting timescales, directing them to where they can gather appropriate evidence, supporting with information gathering
- Acting as a conduit between the relevant business areas and the Data Protection Assurance Officer to identify when a Data Protection Impact Assessment (DPIA) might be necessary and provide appropriate administrative support within the DPIA process
- Scheduling meetings with the relevant business areas
- Meeting support to include taking minutes and action points
- Maintain the Information Asset Register for each business area on a regular basis, as directed by the Data Protection Assurance and Reporting Officer, Data Protection Officer, or Information Asset Owners
- Review process mapping for each business area, flagging change where necessary to check that they are still accurate and reflective of current business processes, this will be done in co-ordination with the business areas
- Adhere to the IOPC data quality, records management, data protection & information management principles, to ensure information is safe, secure, and shared appropriately.
- Working closely with the other Assurance Officer to share knowledge, update on ongoing tasks and workload
- Working with the rest of the FOI & Data Protection Team to document feedback in relation to information requests received externally/internally
- Travelling to other IOPC offices/ alternative locations may be required with notice.

**Person specification**:
**Essential**
- Good level of education, educated to at least GCSE standard or equivalent
- Excellent written and oral communication skills
- Ability to work under pressure and prioritise tasks, working to strict and conflicting deadlines
- Demonstrates high level of attention to detail and an ability to work accurately
- Proven experience of working effectively in a team environment
- Excellent interpersonal skills, including tact, discretion, and some experience of liaising with representatives from external agencies

**Desirable**
- Experience in data protection or information management.
- Previous involvement in championing or supporting behaviour change

**Benefits**:

- 27.5 days paid annual leave (increasing with service to 32.5 days)
- Options to carry over, buy or sell annual leave
- Civil Service pension
- PAM employee assistance programme
- Access to Civil Service Sports Council (CSSC) membership
- Staff networks focused on each of the protected characteristics - run for staff, by staff
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity behaviours

Things you need to know

**Selection process details**:

- Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)**Working for the Civil Service**:

- The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new wind

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