Executive Assistant

**General information**:
Framatome is owned by the EDF Group (75.5%), Mitsubishi Heavy Industries (MHI - 19.5%) and Assystem (5%).

**Reference number **:2024-16601

**Publication date **:3/26/2024

**Job details**:
**Category**:
Z - ADMINISTRATION - Z2 - Administration

**Job Opening Title**:
Executive Assistant

**Job type**:
Non fixed term

**BU description**:
Installed Base BU is in charge for Framatome's nuclear engineering and services for operating nuclear plants, for new build projects and for installations in decommissioning phase.

The Installed base BU has more than 60 years of international experience in all types of technologies on more than 380 reactors worldwide.

With 4,600 employees in 15 countries, the Installed Base BU has a strong identity and its vision is to: “Deliver innovative products and services by putting our high-level skills to work to guarantee throughout the world a safe and competitive, low carbon source of energy.”

**Job description**:
Framatome are the PWR / EPR original equipment manufacturer of 92 nuclear power plants across the globe and we provide services to over 360 nuclear plant worldwide. Our teams have been involved in developing safe, competitive, clean, low-carbon energy by designing nuclear power plants; supply nuclear steam systems; designing and manufacturing balance of plant components and fuel assemblies; integrated automation systems and servicing all types of nuclear reactors including SZB in the UK as part of our long term service arrangements

As the Framatome UK business grows, we are pleased to announce a fantastic opportunity for an **Executive Assistant** to support the UK CEO.

Framatome is a globally inclusive and diverse business with our UK and international technical experts. We are seeking a person motivated by diversity of thought, collaboration, and complexity who can deliver value for our client working within our internal business, both within the UK and alongside our 19000+ colleagues worldwide.

Role Overview

The role will cover wide range of secretarial, office management and business support elements, requiring discretion, efficiency, and a calm manner. This role may undertake the following activities:

- Diary management and support to UK CEO and wider leadership team on an as agreed basis
- Coordinating schedules, meetings and appointments
- Understanding business priorities and reflecting that in diary management
- Supporting meetings in terms of action tracking, reporting and consolidating management reports
- Management of communications to and from the CEO
- Prioritising management time and ensuring that the wider team are aware of developments and key meetings
- Looking after inward and outward visits for the UK CEO and team
- Arranging the hosting of VIP visitors
- Coordination of communication activities in conjunction with UK Head of Marketing and Communications
- Arranging travel and booking accommodation
- Providing general administrative support
- Preparing memos, letters, invoices, statements and other documents
- Liaising with clients, colleagues and other EAs
- Greeting visitors and clients
- Management and oversight of business projects
- Involvement with interviewing, hiring and training staff
- Maintaining and monitoring budgets and expenses
- Arranging dinners, social events and public appearances
- Producing timelines and reviews of projects
- Researching new business ventures or projects

Please note: this position can also be based in Suffolk or Bedfordshire

**Profile**:
Experience
- Organisation and communication skills are essential to succeeding alongside management of relationships.
- Experience working within an administrator background or/and previous experience working as an Executive Assistant or Personal Assistant.
- Experience working with complex diaries, management organisations and travelling booking arrangements
- Excellent written and oral communication with experience working at C-suite level
- Confident in liasing with senior executive stakeholders both internally and externally
- Working knowledge and expert proficiency of Microsoft Applications covering Power Point, Word and Excel
- French language (advantageous)

Essential Behaviours
- At Pace Delivery
- Making Effective Decisions
- Self-starter with the ability to perform well under pressure
- Strong communication, influencing and organisation skills
- Ability to maintain strict confidentiality
- Reliable and dependable
- Team Working capabilities
- Good time management skills
- Keen attention to detail
- Ability to prioritise work effectively

**Benefits**:
In return, we are offering a competitive salary and excellent benefits to include but not limited to:

- 25 days annual leave per year
- 8% employer pension contribution (salary sacrifice)
- Individual and family private health care
- Life assurance (4x salary)
- Employee assistance programme (EAP)
- Income Protection
- Professional Body Membership (1 per year)
- Plus more includin