Procurement Officer

4 weeks ago

University of Warwick, United Kingdom University of Warwick Full time

Permanent, Full Time Role.

**Who we are**:
We are a word leading University with the highest academic and research standards. But we are not letting the story end there. That’s because we are a place of possibility. We are always looking for new ways to make things happen. Whether you are a dedicated student, an innovative lecturer or a passionate support member of staff, Warwick provides a tireless yet supportive environment in which you can make an impact.
The Estates Office is passionate about realising the University’s vision of creating world class teaching and learning environments and has ambitious plans to open a new academic building on campus every year until 2023. To do this, we need ambitious, passionate individuals. Sound interesting?

**What we are looking for**:
We are looking for a talented individual to work as a Purchasing Officer, as part of our dedicated Procurement team.
To be successful in this role, we are looking for somebody who is able to demonstrate:

- Previous commercial experience, preferably in a broad based, multi-disciplinary, procurement environment.
- Excellent multi-level negotiating and communications skills.
- Excellent, proven team management skills.
- Good numeracy, statistical and ratio analysis skills.

This is an excellent opportunity to progress your career with a dynamic and innovative organisation, and to contribute to the overall customer and student experience at the University.

**What we offer**:

- Generous salary.
- Shorter full time week (compared to industry) at 36.5 hours per week.
- Opportunity for overtime.
- Generous pension scheme.
- 26 days annual leave (plus 8 Bank Holidays and 4 customary days over Christmas).
- Excellent parental leave provisions.

Interview date: TBC.

**JOB PURPOSE**
- To support the Estates’ procurement function in the provision of an efficient and responsive service.
- Manage Estates Procurement’s Category Management Team (conducting tenders, supplier appraisals & supply chain management, supplier rationalisation, SLA management).
- Undertake tactical procurement exercises which result in value for money, savings and contribute to the Estates’ Procurement Strategy.

Support the dissemination of best procurement practices across the Estates operation.

**DUTIES & RESPONSIBILITIES**

**1. Staff Supervision**:

- Manage supply chain and support the operational activities across the Category Management Framework.
- Monitor activities against agreed priorities, objectives and timescales, organise workloads and take corrective action.

**2. Procurement Processes**:

- Support Senior Category Managers, by conducting tenders and mini-tenders, with associated due diligence.
- Assist with management of the Estates supply chain, ensuring a high standard of performance is achieved, whilst actively keeping a core supplier base to optimal levels, to ensure effective supplier management.
- Contracts Register - maintain the Estates approved supplier contracts register ensuring accuracy of data and appropriate notification of contract expiry dates.
- Benchmarking - maintain and monitor a robust and update to date programme of contract benchmarking.
- Contract Review and Service Level Monitoring - implement and monitor the approved supplier contract review cycle, ensuring timely stakeholder feedback to support supplier Service Level Review meetings.
- Management of Estates OPeRA system, including training & support.
- Category KPIs - provide standard category KPI reports to senior colleagues.

**3. Competitive Procurement Processes**:

- Plan, lead and award lower value procurement processes, contracts, framework agreements or RFQs. Sourcing of Materials and Contracts to ensure optimum value. Ensuring strict deadlines are met for stock and non-stock items. Negotiating best prices and lead times for all items either as individual items or collectively under contract agreements, to achieve optimum savings, value for money and timescales.
- Comply with the University’s financial regulations ensuring good governance across procurement activities in compliance with statutory obligations.
- Ensure funding conditions are met and procurement is conducted with full and compliant audit trails.

**4. Contract Negotiation**:

- Undertake lower value, tactical negotiations to ensure commercially optimum contracts, mitigating financial and legal risk through use of University approved terms and conditions.

**5. Cross Functional Process Improvements**:

- Support cross functional teams across a variety of stakeholders predominantly at operational level to identify and implement opportunities for improved efficiency and contract compliance.
- Support the change process.

**6. Stakeholder Engagement**:

- Designated Procurement link for Estates Procurement operational issues, providing advice to predominantly management, technical and operational members of staff.
- Build effective collaborative relationships with Estates stakeholders, promoting

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