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Assistant Administrator

4 months ago

Peterborough, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

12 Month Fixed-Term Contract

You will be supporting our Community Paediatrics/ Neurodevelopmental teams and will be involved with answering calls to the service, arranging appointments, typing letters, managing waiting lists, scanning and uploading documentation onto appropriate systems, photocopying, minute taking and some general administrative work as required.

There will also be an expectation for staff to cover our Reception if needed.
- Maintaining SystmOne patients records
- Updating waiting lists
- Maintaining ledgers
- Appointments
- Formatting Letters
- Dealing with queries from Clinicians, Consultants and patients
- Sending out forms
- Referrals to our service and referrals out to other services
- Agendas creating and updating and sending and minutes from meetings
- Letters re breaching, whilst maintaining waiting lists
- General administrative dutie

Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.

Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.

Please refer to the attached job description and person specification for full details of responsibilities.
- Ensuring good customer service by providing a professional and effective service by dealing with queries from service users, carers or staff in person or on the telephone. Take accurate messages and ensure these are passed on to the appropriate people.
- Carry out any office duties, such as dealing with post and photocopying; be responsible for document filing and ensure that the relevant records are organised, accessible and up to date.
- Accurately input data onto the relevant electronic system, in a timely manner in line with standard operating procedures.
- Provide cover as directed by your manager, for other members of the admin team in their absence and assist with their workloads as necessary.