Office Production Coordinator

2 weeks ago

Bristol, United Kingdom Warner Bros. Discovery Full time

**_Welcome to Warner Bros. Discoverythe stuff dreams are made of._**

**Who We Are **

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the _storytellers_ bringing our characters to life, the_ creators_ bringing them to your living rooms and the _dreamers_ creating what’s next

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

**Your New Role**
- To provide Personal Assistance to the Head of Wall to Wall West, the Director of Programmes & the Creative Director of Twenty Twenty
- Manage the day-to-day smooth running of a busy production office
- Coordinate and problem solve across development, production and the office
- Be the main contact for anything Bristol Office related
- To receive all production Deliverables and maintain information regarding the company’s back catalogue

**Your Role Accountabilities**

**Personal Assistant**
- Diary Management for the Head of Wall to Wall West, the Director of Programmes & the Creative Director of Twenty Twenty. Booking/confirming meetings. Booking weekly domestic travel. Organise any international travel and accommodation, providing itineraries when applicable.

**Finance and Just Produce**
- Expenses, petty cash and monthly credit card reconciliations for Wall to Wall West and Twenty Twenty productions and team members who have left the business.
- Raise PO’s for invoices.

**Assistant to Wall to Wall West and Twenty Twenty Productions**

**Development and pre-production**:

- Help organise recces, book travel and accommodation and manage finances of a production in development and pre-production until a cost manager has been set up
- Help organise Legal & Business Affairs, Accounts and Post-production set up meetings for all new Wall to Wall West/ Twenty Twenty productions
- Set up an informal meeting with new Wall to Wall West/ Twenty Twenty productions re: Deliverables
- Organise a meeting with Wall to Wall West/ Twenty Twenty Production Management before and towards the end of post-production to ensure all deliverables both to broadcaster and Wall to Wall/Twenty Twenty have been completed
- Organise TX Cards for all Wall to Wall West and Twenty Twenty productions, liaising with the London team where necessary to ensure these are signed off
- Work with productions to ensure everyone on the TX notification list are contacted to notify of confirmed TX
- Working with the London PTA Team on the long-term archiving, retrieval and destruction of files of rushes and long term storage of Production folders (signed releases, location agreements, contracts)
- Working with the London PTA team to maintain a back catalogue of all historic Wall to Wall West and Twenty Twenty programmes for future reference
- Booking out tapes/LTO from archive
- Additional drive - Make sure Films make up an additional drive containing the Deliverables of final episodes. This should be a Wall to Wall Bristol Drive that remains in the office for further reference.

**New staff**:

- Liaising with the London Talent Team to enrol Twenty Twenty new starters into the buddy scheme
- Organising building passes and any additional required passes
- Welcoming new starters and giving them an office tour including letting them know fire exits, drills etc,
- Coordinating with the London team, and relevant Awarding body to submit both companies for awards throughout the year, collecting, organising and submitting all necessary clips and paperwork

**General office duties**:

- Acting as a point of contact for general enquiries and viewer queries for Wall to Wall West and Twenty Twenty, dealing with them or passing on to the relevant person in an efficient manner.
- Checking Twenty Twenty leavers inbox on regular basis and responding/forwarding all queries
- Receiving visitors for key production personnel; including providing refreshments for internal meetings and booking meeting rooms when required
- Overseeing office equipment and maintenance, liaising with either the landlord or the London IT help desk when necessary
- Overseeing the office seating plan, coordinating with new teams where they will be sat in the office
- Coordinating the day to day management of suppliers, building maintenance, weekly maintenance checks by Mitie. Keeping track of jobs logged via Warner Bros.and making sure these are completed.
- Assuming responsibility for keeping a tidy office; encouraging production storage and wrap up, liaising with Facilities and IT where applicable.
- Coordinate buying any office furniture, pictures and general décor,
- Overseeing any internal and external props storage, including our stora

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