Office Assistant

3 weeks ago

Newcastle upon Tyne, United Kingdom Bridge of Hope Full time

About Arup

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

**Job description - the role**

AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service acts as an extension of our clients' recruitment team and provides professional interim and temporary resources. We partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for an **Office Assistant (Front of House)** for a **4 week contract role (will be extended to permanent)** contract based in **Newcastle upon Tyne**.

**About the Opportunity**:
As Office Assistant you will provide front of house service and assisting with administrative tasks as required. You will be the first point of contact for all Client's visitors.

**In this role you will**:

- Providing "front of house" service to visitors and ensure that all visitors are aware of the Health & Safety procedures.
- Answering calls, taking messages and assisting callers proactively.
- Handling of incoming and outgoing post and arranging for couriers when needed.
- Booking taxis for Newcastle and other North offices when required.
- Ordering catering for meetings and events, keeping Facilities Assistant up to date with bookings and informing host/Facilities Assistant when catering has arrived.
- Providing administrative assistance to North WFM team as and when required.
- Booking Taxis for Newcastle (and other North offices when required).
- Providing main reception with car parking information daily.

**Essential Skills and Qualifications**:

- Good customer service skills.
- Computer literate with a good knowledge of MS Office Suite, in particular Microsoft Outlook, Calendars, Excel and Word.

**About the client**

**Diversity at Arup**:
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

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