Fleet Administrator

**Full time**

**Location: Newmarket**

**Purpose of the Role**:

- Responsible for dealing with all aspects of fleet within the business, including dealing with Suppliers, Manufacturers, and Insurers.Responsible for maintaining the fleet management database & telematic software, ensuring all records are kept up to date.
- Aid in the production of internal reporting to assist management in monitoring and improving performance.
- Provide support and assistance for Directors, Management, Supervisors & Administration.
- Assists in the facilitation of team and supplier meetings.
- Creative thinking beyond the boundaries of existing industry practices.

**General Duties/Key Responsibilities**:

- Work closely with fleet leasing providers, including obtaining vehicle quotations, reviewing contracts, making contract amendments, and reviewing excess mileage.
- Manage fleet renewals and returns, including organising the install / de-install of telematics, vehicle livery, racking, checking vehicle condition & documentation.
- Monitor vehicle condition, carry out regular checks on our fleet to ensure any damage is reported and repairs completed. Where appropriate issue damage charges to driver.
- Manage the Motor Insurance Database (MID), ensuring that all of our vehicles (including temporary vehicles) are updated and removed from the database on a monthly basis.
- Manage vehicle incidents and complaints received, ensuring these are investigated, reported, and dealt with promptly.
- Review driver behaviour and organise driver training for repeat offenders who are deemed at fault.
- Record and review all company vehicle drivers’ licences, including MOT & Insurance certificates for grey fleet drivers.
- Manage and review fuel usage & spend, ensuring we are always using the most cost-effective suppliers where possible.
- Manage short term rental vehicle usage, ensuring the use of these vehicles is kept to a minimum.
- Review fleet invoices, prior to approval for payment
- Assist senior management team in implementing company policy & procedures.
- Ensure compliance with all company standards, policies, and procedures.
- Any further duties as deemed necessary by Providor.

**The Individual**:

- Strong Administration skills - (6 months minimum)
- Experience within an Fleet department or similar capacity
- Have good general IT skills and the ability to work with all Outlook packages.
- Has excellent written and oral communication skills;
- Has an ability to manage their time, and others and work independently.
- Able to maintain a professional stance and appreciate confidentiality.
- The ability to work well within a team
- Ability to working on your own initiative and handle conflicting priorities
- Hold a Full UK Driving License Check (Not essential)

**Job Types**: Full-time, Permanent

**Salary**: Up to £22,890.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Health & wellbeing programme
- Life insurance
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Newmarket: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person