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Regulated Procurement Officer

4 months ago

Edinburgh, United Kingdom Forestry and Land Scotland Full time

**Details**:
**Reference number**:

- 259441**Salary**:

- £38,533 - £41,498**Job grade**:

- SCS Pay Band 4**Contract type**:

- Permanent**Business area**:

- FLS - Estates Development**Type of role**:

- Procurement and Contracts Management**Working pattern**:

- Full-time**Number of jobs available**:

- 4Contents

Location

About the job

Things you need to know

Location
- Inverness or EdinburghAbout the job

**Job summary**:
Forestry and Land Scotland (FLS) is an executive agency of Scottish Government. We manage Scotland’s national forests and land on behalf of Scottish Ministers and serve as part of the Environment and Forestry directorate of Scottish Government. FLS is a fast paced commercial business environment with a high proportion of its core activities being contracted out. Procurement therefore plays a crucial role in supporting the sustainability and success of our business, infrastructure and operational activities.

Our procurement team is a national delivery and support function, structured into three Category Teams and a Policy Team, with staff located in Edinburgh and Inverness. Members of this team work cross functionally with staff in other national support teams and with colleagues in our 5 Regions, located across Scotland.

We are seeking four Regulated Procurement Officers to work across three of our category teams - Roads, Fleet and Buildings; Manual & Mechanised Forest Management; and Corporate and Business Services Category teams to bolster our category development and tendering resources, whilst supporting a lot of exciting transformation work that is underway in FLS.

**Job description**:
Reporting to one of our Category Mangers, you will lead the delivery of end to end strategic tendering projects from our two year pipeline, such as woodland creation, responsive chainsaw operations, waste, or digital transformation. You will also support category strategy development work and participate in other supporting initiatives e.g. supplier development activities.

You will lead high value/risk regulated tendering projects for a wide range of goods, services and works. In each case you will manage and influence cross-functional groups to deliver timely end-to-end tendering processes from market research & tender strategy development through to contract drafting and hand over; ensuring all relevant legislation and policy is complied with.

You will support category development work and other procurement initiatives that help us deliver and achieve our organisational Procurement Strategy aims and policies.

These posts do not currently have any staff management responsibility; however they will require a high degree of stakeholder management and may develop staff management responsibility over time.

**Main Duties**

**Stakeholder Management and Communications**

Lead in the establishment of User Intelligence Groups (UIG’s) for a portfolio of allocated pipeline projects, ensuring roles and responsibilities are clear and are appropriately discharged;

Lead and manage the preparation and recording of User Intelligence Group and stakeholder meetings, workshops and other relevant communications related to allocated pipeline projects;

Represent the organisation at bidder days and supplier events, making presentation and leading Q&A sessions as required.

**End to End Tendering**

Lead UIG’s and stakeholders through all stages of the procurement process in order to deliver high value/high risk contracts, in a timely manner, in line with procurement policy, best practice and legislation. This includes from initial conception; undertaking of market research and engagement; tender strategy development; tender pack development; tender management; evaluation; contract reporting & award; contract drafting and contract handover;

Within the scope of the Category objectives, demonstrate creativity, innovation and commercial acumen in developing and discharging tender strategies; paying particular attention to corporate and procurement objectives and targets;

Make use of various portals, systems and media channels to carry out effective end to end tendering, such as Public Contracts Scotland (PCS); Public Contracts Scotland Tendering (PCS-T) and the Observatory (for data analysis and reporting). Ensuring necessary communications, evaluations and approvals are carried out within systems as required.

**Category Support & Continuous Improvement**

Support Category Managers in undertaking research and developing information that feeds category strategies and continuous improvement initiatives;
Undertake peer reviews of colleagues’ project documentation for the purpose of quality assurance and peer learning;

Provide support and advice to procurement support officers within the team and to various staff with Delegated Purchasing Authority across the organisation;

Actively contribute to and participate in continuous improvement activities and lessons learned sessions;

Lead, participate and