Key Stage 4 Administrator

3 weeks ago

Cheshire, United Kingdom Cheshire West & Chester Full time

**Employer**: Malbank School and Sixth Form College

**Salary**: Grade 4

**Location**: Welsh Row, Nantwich

**Contract**: Permanent

**Working Pattern**: Term Time

**Hours**: 37 hours per week. 39 weeks a year.

**DBS Check**: Enhanced

**Closing Date**: 08/06/2023 at 12:00

**Reference**: SEC/23/242148

Job title: Key Stage 4 Administrator

Responsible to: Head of Upper School

**Salary**: Grade 4 currently £18,533 - £18,871 actual salary

Job purpose: To provide an efficient and accurate administrative service to the Key Stage team.

Hours of work: 37 hours per week term-time plus Inset Days (39 weeks a year)

Occasional evening duties as required for Key Stage events throughout each academic year.

**Responsibilities**:
**Key Stage Support**:

- To develop this role in consultation with the Head of Key Stage to become a self-contained unit providing high levels of administration support.
- To provide clerical support to the Key Stage team to include word-processing - production of weekly lateness letters and arranging detentions accordingly, document design, photocopying, display and distribution of promotional materials.
- To support the Key Stage team in planning ahead for key events and activities, e.g. parents evenings, student behaviour report administration, Certificates evening.
- To co-ordinate student support services within the Key Stage - tasks include on a daily basis doing absence group texts, phone calls home and monitoring attendance; showing visitors round the school; arranging appointments; and supporting the Access Team.
- To ensure that Key Stage data is readily accessible and available to staff, e.g. attendance statistics, reward/discipline records, pupil record files.
- To ensure continuity of service to the wider community. As the majority of Key Stage staff have other commitments, you will provide core hours for external agencies, partners and students to contact the Key Stage office. As an integral member of the team, you will have up-to-date knowledge of developments and programmed activities to respond to queries and act as a first point of contact.

**Personal qualities**
- Ability to prioritise work and complete multiple tasks at once.
- Calm and confident manner
- Tactful and diplomatic
- Honest and trustworthy
- Able to communicate effectively and empathise with students
- **Able to work under pressure and to tight deadlines**
- Self-motivated, having an attention to detail and taking pride in work
- Able to plan ahead and keep self and others on-task while showing initiative and accepting responsibility for own area of work
- Excellent inter-personal skills and telephone manner
- Strongly supportive of the School’s ethos and standards

**Technical abilities**
- Efficient and accurate typing skills
- A good working knowledge and competency of Microsoft Office packages (especially Word and Excel)
- High level proof-reading ability including spelling, grammar and consistency checks
- High level of written and verbal communication skills

**How to apply**:

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