Band 3 - Portfolio Co-ordinator

3 weeks ago

Bootle, United Kingdom Office of Nuclear Regulation Full time

**Job Purpose**

As part of its 2025 strategy ONR is committed to being a modern and transparent regulator, delivering trusted outcomes and value. We are making substantial investments in new digital technologies and skills to enhance our regulatory processes and management of information.

The PMO is split into two functions, project delivery and portfolio management. The Portfolio Co-ordinator role is accountable to the Portfolio Manager and is responsible for ensuring that the PMO is governed and structured to meet the needs of the business, team, and individual projects in line with recognised methodologies.

You will be responsible for holding internal projects to account and providing accurate and regular portfolio information and insight to facilitate senior level decisions on change priorities, delivery, and strategic direction.

As a Portfolio Coordinator, you may have line management responsibilities for junior members of the team.

**About The Role**

An ideal role for you if you have good interpersonal and influencing skills with an understanding of project governance requirements and are highly organised, with great attention to detail, coupled with the ability to interpret and present analytical information and articulately summarise project progress in various reporting formats.

**Principal Responsibilities**
- Produce regular key reports communicating project status/progress for a range of audiences including Head of PMO, Strategic Change Board, Change Delivery Committee and senior leaders.
- Maintain project procedures including best practice frameworks, guidance and processes (for example change control, risk management, document control procedures).
- Maintain the consistency of project and portfolio information, taking ownership of reporting systems and documentation including status and highlight reporting.
- Identification and escalation of portfolio and/or organisational level risks.
- Build and maintain networks to identify best practice.
- Maintain the portfolio pipeline and other critical portfolio documentation.
- Manage, motivate and support team members to create a high-performing environment.
- Promote and raise awareness of the portfolio management function across the business.
- Contribute to the development and delivery of portfolio reporting to enable decision making at senior levels.
- Provide support for change governance bodies and senior leaders, including provision of information/reports and documenting and tracking actions arising.
- Support identification, prioritisation and scheduling of new/existing projects as required.
- Manage the portfolio risk register.
- Preparation for and coordination of internal and external project and portfolio reviews, including tracking and delivery of any assigned recommendations for improvement.
- Day to day management of the portfolio and associated governance mechanisms.
- Support dependency management by identifying dependencies across the portfolio
- Triage of new demand utilising prioritisation, resourcing and complexity models
- Drafting of business cases as needed to seek approval for financial spend regarding PMO initiatives.
- Seek opportunities to develop continually professionally and take responsibility for own self development.
- CDM responsibility for PMO apprentice or Band 5 role within the PMO
- Hold Competence Pay and Progression discussions as per ONR process.
- Deal quickly and appropriately with any poor performance issues in accordance with ONR’s policies.

**Location / Travel**

This role can be based at any of our ONR’s offices in Bootle, Cheltenham or London. However, there will be an expectation to attend our Bootle office regularly if based at Cheltenham or London and may involve travel/overnight stays throughout the UK.

ONR operates hybrid working (working in the office and or at home) as part of our flexible working policy. There is an expectation that everyone will spend time in the office on a regular basis, recognising that some work is better done face to face. Managers will work with their teams on what works best to meet individual, team, business and organisational needs to enable collaboration, as well as balancing personal choice and wellbeing.

**Security Clearance**

These roles require base line checks (BPSS).

**Person Specification**
- have served for at least one year in Her Majesty's Armed Forces (as a Regular or Reserve);
- be in transition from, or ceased to be a member of, Her Majesty’s Armed Forces; and,
- not already be employed by ONR.

**Qualifications**
- Hold a foundation level portfolio or project management qualification e.g. Management of Portfolios Foundation, P3O, PRINCE2 Foundation, or a willingness to work towards this.

**Essential Job-Related Expertise**
- Ability to assess several different sources of information, identify and summarise key themes, risks, issues and dependencies at a portfolio/strategic level.
- An understanding of project and portfolio management

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